Apply on Employer Site

Aston Carter · 2 hours ago

Administrative Assistant

Austin, TX

Contract

Hybrid

Mid Level

$28/hr - $31/hr

3+ years exp

Aston Carter is a company that provides corporate talent solutions to clients worldwide. They are seeking an Administrative Assistant to perform complex administrative functions, manage schedules, coordinate travel, and support office operations for management and business partners.

ConsultingHuman ResourcesInformation Technology

Growth Opportunities

Responsibilities

Plan and coordinate domestic and international travel itineraries

Manage two GM calendars with attention to accuracy, timeliness, conflict resolution, and alignment to the leaders' priorities and commitments

Ensure timely and accurate reconciliation of expenses within the 30-day policy

Approve team expenses within 24 hours

Provide coordination and logistical support for onsite and offsite meetings/events, including All Hands events, team training, and leadership offsites

Oversee team onboarding/offboarding processes, discretionary budget tracking, organization employee data maintenance and distribution, and security group ownership

Support team with space management, office moves, new hire setup, onboarding, and procurement of equipment and supplies

Handle sensitive and confidential information with a professional approach

Ensure compliance with administrative operations policies and procedures

Provide onsite support for the Austin site three days a week, with additional days as required

Attend leaders' staff meetings, providing information and updates related to admin-managed areas

Track and manage the discretionary budget, ensuring the team stays within allocation

Assist with deck preparation and provide needed information for all-hands meetings

Update and manage distribution lists by Wednesday every week

Plan events for three areas: CSCP wide Austin site and leader/team

Handle ad-hoc team requests

Attend 1:1s with managers and lead admin

Track and report on team training compliance

Qualification

Outlook Calendar ManagementTravel CoordinationExpense ManagementMicrosoft Office SuiteCustomer ServiceMulti-taskingProfessional OrganizationExecutive Support