Aston Carter · 1 day ago
Accounts Payable Clerk
Whittier, CA
Contract
Onsite
New Grad, Entry Level
$21/hr - $21/hr
0+ years expAston Carter provides world-class corporate talent solutions, and they are seeking an Accounts Payable Clerk. This role is responsible for managing day-to-day invoice processing, documentation preparation, and financial record maintenance to support the accounting department.
ConsultingHuman ResourcesInformation Technology
Responsibilities
Process vendor invoices following weekly workflow cycles
Review invoices for accuracy, coding, proper authorization, and compliance with company policies
Enter invoices into the accounting system, ensuring correct GL coding and proper documentation attachments
Communicate with vendors or internal departments to resolve discrepancies or obtain missing information
Prepare weekly and/or bi‑weekly check runs, ensuring all invoices are properly approved and supported
Verify payment batches for accuracy before issuing checks
Assemble check packets, including remittance details and backup documentation, for review and signatures
Maintain logs of completed check runs and update internal payment tracking systems
Organize, file, and maintain financial documents (both physical and digital) to ensure easy retrieval and audit readiness
Prepare supporting documents for posting, including invoice batches, receipts, approvals, and payment documentation
Assist in maintaining accurate recordkeeping practices to support month‑end close and audit activities
Perform monthly two‑way matching of company credit card transactions with employee-submitted receipts
Verify expense category accuracy and ensure compliance with company spending policies
Investigate discrepancies, follow up on missing receipts, and work with employees to complete reconciliations
Prepare monthly credit card reconciliation packets for accounting review
Assist with daily accounting tasks and special projects as assigned
Support general office workflow and collaborate with team members to meet deadlines
Provide backup support for other financial processes during high-volume periods or staff absences
Qualification
Required
6 months + of AP experience
Basic excel
Strong communication both written and verbal
Strong organizational skills
Preferred
Bachelor's Degree in Accounting, Finance or related field
Experience utilizing accounting software
Benefits
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Company
Aston Carter
Aston Carter is a staffing and recruiting company providing risk and compliance services.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknown2011-01-31Acquired
Leadership Team
Juan Pablo McCausland-PHR, CDP
Human Resources Business Partner
Sherry Guevara
Regional Human Resources Partner-West Region
Recent News
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