University of Michigan · 1 day ago
Admin Asst Inter. Healthcare (Assoc. underfill)
Ann Arbor, MI
Full-time
Hybrid
Entry, Mid Level
2+ years expThe University of Michigan is one of the largest health care complexes in the world, and they are seeking an Administrative Assistant to provide high quality administrative support to select Gastroenterology & Hepatology faculty. The role includes coordinating meetings, managing communications, and assisting with division-based projects and events.
E-LearningEducationHigher EducationUniversities
Responsibilities
Providing administrative support for multiple senior- and junior-level faculty
Prepare biosketches, CVs, letters, PowerPoint slides and create complex charts and graphs, upload manuscripts to journals, draft emails or letters of recommendation, other documents as assigned
Maintain accurate electronic and physical files for each faculty; complex calendaring, assist with invited scholar visits and recruits
Expedite and monitor clinic and endoscopy resource closings and openings utilizing Qgenda and MiChart; auditing schedules and Outlook calendar monthly
Arrange meetings and teleconferences (in-person, virtual and hybrid); set up audio-visual equipment, provide day of support for in-person meetings, arrange complex travel arrangements including international itineraries, and trip itineraries
Reconcile P-Card transactions and create expense reports through UM expense system, create non-PO vouchers and office orders via M-Pathways Financials and M-Marketsite
Provide back up and support when needed for divisional Grand Rounds
Newsletter creation in partnership with Department Marketing team, create monthly Motility schedule, in office mailbox upkeep and management of office signage, scheduling of reoccurring meetings, track and maintain touchdown space signup with divisional lead
Troubleshoot basic technical issues or partner with IT support
Engage in high-level verbal and written communications; confidentially. Management of all communication, including emails, in a timely and professional manner with strong attention to detail. Providing excellent customer service to both internal and external contacts
As part of the administrative team, collaborate with other GI & Hepatology administrative assistants including answering internal and external phone calls, and rotating weekly responsibilities including sorting and distributing division mail and faxes, physician lab coats, etc.; participating in team meetings; assisting team members and providing coverage during team member absences and vacations; participating in divisional special projects and assignments; Continuous improvement to administrative protocols and strict adherence to all UM policies and procedures. Create and maintain shared files for communication to Departmental stakeholders. Host outings and CME events at offsite locations; cross departmental coordination
Additional duties as assigned
Qualification
Required
High school diploma or equivalent and 2-4 years of experience in an administrative support capacity
High school diploma or equivalent and less than 2 years of experience in an administrative support capacity
Exceptional interpersonal skills and team player attitude
Proficient in MiChart, Outlook, Microsoft Word, Excel, PowerPoint, Google sheets/docs, Concur, Zoom, M-Marketsite, DropBox
Exceptional attention to detail
Excellent organizational, multi-tasking skills and ability to work independently with moderate supervision and regularly exercise judgment in setting priorities
Ability to manage a fast paced professional work environment
Experience with off-site meeting coordination
Preferred
Bachelor's degree
Reasonable knowledge of University policies and procedures
Knowledge of Department/Division Grand Rounds hybrid and in person meetings
Benefits
Excellent medical, dental and vision coverage effective on your very first day
2:1 Match on retirement savings
Company
University of Michigan
The mission of the University of Michigan is to serve the people of Michigan and the world through preeminence in creating, communicating, preserving, and applying knowledge, art, and academic values, and in developing leaders and citizens who will challenge the present and enrich the future.
10001+ employees
H1B Sponsorship
University of Michigan has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
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Funding
Current Stage
Late StageTotal Funding
$359.75MKey Investors
Michigan Economic Development CorporationNational Institutes of HealthBreakthrough T1D
2025-07-17Grant· $1M
2025-06-07Grant· $1.17M
2025-04-23Grant
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Managing Director, Mcity
Robert Goodspeed
Chair, Urban and Regional Planning Program
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