Anne Arundel County Public Schools · 1 week ago
Secretary: Counseling Middle School - Severn River Middle
Arnold, MD
Full-time
Onsite
Mid Level
3+ years expAnne Arundel County Public Schools is seeking a Secretary for their Counseling Middle School. This role involves performing various secretarial and clerical duties in support of the guidance office, including student registration, maintaining records, and scheduling appointments.
EducationHigher EducationNon ProfitPrimary EducationSecondary Education
Responsibilities
Receives and screens students, parents and/or visitors to the guidance office. Ascertains the nature of their visit. Handles routine matters and details, accordingly
Registers new students. Interviews students/parents to acquire all necessary information
Prepares student cumulative folders. Assigns SIF number. Completes SIF forms. Prepares CR, SR, emergency, and bus cards, as needed. Enters data in student records management system
Checks records of incoming students. Contacts schools of previous enrollment for records, test results, and files. Notifies administrators/teachers of all new entrants
Schedules and maintains counselor calendars. Issues passes to students. Resolves conflicts/cancellations. Notifies teachers by memo/note and all other parties, accordingly
Withdraws students. Routes withdrawal sheets to teachers. Completes appropriate records/forms
Summarizes and prepares records of students transferring to other schools. Assembles and relocates records to appropriate files
Answers, screens, and/or directs all telephone calls, mail, and/or correspondence to the appropriate person
Provides the general information concerning services and procedures of the guidance office. Handles routine matters accordingly
Types referrals. Prepares and distributes copies to appropriate persons. Maintains Log Book for same
Prepares, types and reproduces a wide variety of forms, notices, letters, and correspondence used by the guidance office. Revises forms as needed
Maintains and updates student guidance folders and records. Establishes confidential files as needed. Codes and color indexes records accordingly
Assists teachers, students, and parents concerning homework assignments for absence due to illness
Maintains supply of work permits, verifies, and validates same for students. Maintains supply of Social Security Number applications. Maintains records on Home Teaching
Assists in maintaining and updating for distribution the confidential medical list
Keeps up-to-date logs/school rosters/listings of all new students, active students, and withdrawals. Prepares and types reports for same, as assigned
Arranges appointments/conferences. Gives clerical office assistance to Speech Therapist(s), Pupil Personnel Worker(s), Psychologist(s) and Guidance Counselors
Assists and assigns duties to volunteers
Maintains records on summer school and follow-up on student performance. Notify counselor or high school of student results
Processes referrals for home teaching
Performs other related duties as assigned within the same classification or lower
Qualification
Required
High School Diploma or Equivalency Certificate required
Three (3) years progressively responsible general clerical office experience required
Considerable knowledge of Board of Education and school operations, policies, and procedures
Ability to use school based financial, student, and human resources records management systems
Considerable knowledge of modern office practices and procedures, business English, spelling, and commercial arithmetic
Ability to exercise courtesy and good judgment in dealing with students, parents, administrators, and other employees, and the general public
Demonstrated ability to effectively work and communicate with diverse populations
Preferred
One (1) year experience with school operations at the School Secretary I level that included detailed record keeping/record management work preferred
Demonstrated proficiency with business technology applications (e.g. Video/Web Conferencing, Microsoft Office Suite -Word, Excel, Outlook, and/or PowerPoint preferred)
Company
Anne Arundel County Public Schools
Anne Arundel County Public Schools is a public school district that operates elementary, middle, and higher educational institutions.
10001+ employees
H1B Sponsorship
Anne Arundel County Public Schools has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (29)
2024 (23)
2023 (34)
2022 (25)
2021 (6)
2020 (3)
Funding
Current Stage
Late StageLeadership Team
Matt Stanski
Chief Financial Officer
Bill Heiser
Chief Operating Officer
Recent News
2025-08-06
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