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MasTec Advanced Technologies · 1 day ago

Administrative Assistant

Austin, TX

Full-time

Onsite

Entry Level

1+ years exp

MasTec Utility Services is a leading contractor in critical infrastructure construction and engineering services. The Administrative Assistant will provide essential administrative and office support to ensure efficient operations and act as the primary point of contact for site personnel and management.

Information TechnologyTelecommunications

Responsibilities

Establish and maintain a filing system, ensuring documentation/information is current and can be readily retrieved

Assist with external and internal vendor relations, including but not limited to, payment of invoices, new vendor setup, and resolution of any vendor issues

Handle incoming calls, emails, and company related correspondence daily, including customer inquiries and complaints, routing inquiries/requests to appropriate individual/department for response, following up and providing any coordination necessary to ensure response occurs in timely, efficient manner

Track paperwork, process new work/projects, change the status of work/projects, complete CUs, create invoices for all jobs and keep a detailed record of start and end dates in a separate log

Respond timely to requests from Resource Management and Field Operations

Assist/provide backup support to other office support employees as required

Coordinate special projects as assigned

Assist and support field management on projects and daily business needs