State of Wyoming · 2 weeks ago
WJB-0700 Circuit Court Clerk Natrona County Circuit Court
Fremont County, WY
Full-time
Onsite
Entry Level
1+ years expThe State of Wyoming is seeking a Clerk for the Natrona County Circuit Court in Casper. This position involves preparing and processing court documents, managing case information, and providing customer service to litigants, while ensuring confidentiality and accuracy in court operations.
Government Administration
Responsibilities
Provides customer service with a high volume of pro se litigants by providing general procedural information without giving legal advice either in person or on the phone
Maintain a professional and courteous demeanor when interacting with individuals in person, over the phone, or via email
Address and resolve issues and concerns raised by customers in a timely and effective manner
Uses the case management system to track cases as follows: 1) Open cases – determine case type, cause of action, and assess and receipt filing fee if required. 2) Docket cases – review documents, determine appropriate event codes, enter data, scan documents, and link related scanned images. 3) Case dispositions – determine and enter closing events, disposition type, and judgment details
Processes, maintains, and distributes documents, files, and case materials such as bench warrants, petitions to revoke, subpoenas, and appeals
Prepares, proofreads, edits, and mails out documents such as notices and final orders
Schedules and tracks deadlines to move cases forward and meet procedural requirements
Collects fees, fines, bond money, garnishments, and restitution. Applies credits to appropriate cases and issues receipts
Balance the cash drawer by payment type and ensure accuracy in the case management system
May prepare end-of-day reports and balance daily receipts to reports. May prepare deposits and ensure that they are taken to the bank daily. May disburse monies according to established procedures. May assist in end-of-month procedures as requested
Calendars court dates and confirms court arrangements; notifies interested and concerned individuals regarding court proceedings
Takes understandable and legible notes of all court proceedings; operates automated court recording system and assures proceedings are recorded with minimal defects
Performs follow-up work after court sessions; distributes judicial orders; posts information generated during court sessions to case files; prepares and routes copies, certified, if necessary, and maintains payment schedules
May issue jury summons; maintain list and process payments to jurors; and send copies of questionnaires to appropriate counsel
Assists in the preparation of files for storage, drug court procedures, and any other duties assigned
Verifies the legitimacy of requests for access to court information, ensuring that confidential information is redacted from the public file
Prepares record checks by searching indexes and/or documents to obtain and verify information
Efficiently collects, opens, sorts, distributes, and/or sends postal mail, email, or other information. May be responsible for court correspondence
Performs other related duties as assigned by the Circuit Court Chief Clerk or Judge
Qualification
Required
High school diploma or equivalent
At least 1 year of clerical experience
Ability to professionally and courteously deal with people, including co-workers, other judges, and the public beyond giving and receiving instructions
Ability to consistently demonstrate analytical ability, administrative skills, ingenuity, and independent judgment
Ability to attend work on a regular basis, including arriving at work on time
Ability to assess, evaluate, prioritize, and handle multiple tasks, projects, and demands
Ability to work within deadlines to complete projects and assignments
Ability to establish and maintain effective work relations with co-workers and others having any interactions with the Circuit Court
Ability to explain court procedures and processes in a clear, concise, and comprehensive manner
Ability to operate a computer utilizing a variety of commonly used and specialized software applications
Ability to operate usual office and courtroom equipment and technology
Ability to prepare clear and comprehensive written and electronic court documents, correspondence, forms, and reports
Knowledge of Circuit Court policies, processes, and procedures
Knowledge of legal requirements for court operations and case processing
Knowledge of general office procedures: proper grammar, spelling, and punctuation
Proficient skills in typing, word processing, proofreading, and general filing
Knowledge of applicable State and Federal rules, codes, and regulations
Knowledge of State and County policies and procedures
Knowledge of legal terminology
Knowledge of principles and protocols for managing official documents and records
Knowledge of principles of file and records management
Preferred
Legal secretary experience
More than two years of administrative or executive assistant experience
Bookkeeping experience
Benefits
Comprehensive health coverage – medical, dental, and vision plans for you and your family
Voluntary Benefits – including life insurance for you and family members, ambulance, pet insurance, short/long-term disability, flex spending and health savings accounts
Multiple retirement options – including the Wyoming Retirement System and a 457B account, helping you plan for long-term financial security
Generous paid leave and flexible schedules – vacation, sick leave, paid FMLA and 11 paid holidays each year
Public Service Loan Forgiveness eligibility – for those with qualifying student loans
Training and professional development – to support your career growth and advancement
Employee Assistance Program – Includes paid short-term counseling, legal, financial and work-life benefits and select employee discounts
Wellness Program – Earn paid time off and incentives by focusing on your personal health
Company
State of Wyoming
State of Wyoming is official site of state and it says about facts and symbols of the state.
5001-10000 employees
Funding
Current Stage
Late StageLeadership Team
Aaron Roberts
Chief Information Security Officer (CISO)
Brad Westby
Industry Partnership Manager
Recent News
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