Mass General Brigham · 3 hours ago
Executive Assistant
Boston, MA
Full-time
Hybrid
Mid Level
$22.88/hr - $32.72/hr
3+ years expMass General Brigham is a not-for-profit organization that supports patient care, research, teaching, and community service. The Executive Assistant will provide high-level administrative support to the Cardiac Electrophysiology team, managing schedules, coordinating meetings, and ensuring efficient office operations.
Health CareHome Health CareMedical
Responsibilities
Working with the Director and administrator for MGB Cardiac Grand Rounds, help plan speaker visits, itinerary, agenda, etc for when the EP group hosts a grand rounds speaker
Assist in the planning and execution of special projects and events, including faculty recruiting. Draft and distribute memos, announcements, and other communications as directed. Assisting with livestreaming of cases during national conferences, etc
Monitor project timelines and ensure deadlines are met, prepare, review, and edit reports, presentations, and other documents, organize and maintain office files, both electronic and physical. Ensure office equipment is properly maintained and serviced
Handle incoming and outgoing correspondence, including emails, letters, and phone calls. Oversee office supplies inventory, ordering, and distribution
Schedule, coordinate, and facilitate internal and external meetings, including preparing agendas, taking minutes, and following up on action items. This also includes preparations for meetings such as room booking, A/V equipment for presentations, and catering
Coordinate Director’s schedule consisting of administration, clinical responsibilities, and travel. This also includes arranging the logistics of work-related travel and providing reimbursement / Workday support
Orders special equipment, office supplies, customized materials, computer/software, and accessories on an ad hoc basis
Troubleshoot routine/non-routine problems and take measures to correct/handle issues
All other duties as assigned
Qualification
Required
Bachelor's Degree is required
experience as an Administrative Assistant to Executive or Chair or Senior Leader 3-5 years required
Requires highly proficient/advanced administrative skills and office applications skills
Ability to proofread and edit written documents
Ability to manage more complex phone calls, and give more detailed information, solving more complex issues as appropriate
Highly proficient in all communication skills (phone, verbal and written)
Ability to handle sensitive information and situations with poise and professionalism
Strong organizational, coordination and judgment skills
Ability to prioritize effectively
Ability to problem solve and troubleshoot
Ability to analyze a situation and determine best course of action within established guidelines
Basic math knowledge with some knowledge of bookkeeping
Advanced understanding and use of medical terminology and comprehension of billing and fiscal information
Ability to demonstrate good leadership skills in a team environment, including ability to provide guidance, orient, train and assist other administrative staff
Benefits
Comprehensive benefits
Career advancement opportunities
Differentials
Premiums and bonuses as applicable
Recognition programs designed to celebrate your contributions and support your professional growth
Company
Mass General Brigham
Mass General Brigham specializes in providing medical treatments and health diagnostics services.
10001+ employees
H1B Sponsorship
Mass General Brigham has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (77)
2024 (61)
2023 (93)
2022 (70)
2021 (80)
2020 (29)
Funding
Current Stage
Late StageLeadership Team
E
Erin Flanigan
SVP, Human Resources, Community, Specialty Hospital Division
O’Neil A. Britton
Chief Integration Officer, Executive Vice President
Recent News
2026-01-17
2026-01-17
HospitalManagement.net
2026-01-16
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