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JobElephant · 1 hour ago

Payroll Supervisor

Camarillo, CA

Full-time

Onsite

Mid, Senior Level

$86K/yr - $120K/yr

4+ years exp

Ventura County Community College District (VCCCD) is a public community college district serving residents throughout Ventura County. The Payroll Supervisor will supervise daily payroll operations for approximately 3,500 employees, ensuring compliance with regulations and accuracy in payroll transactions while providing technical advice and training to staff.

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Responsibilities

Plan, prioritize, and direct the work of the payroll staff for the preparation of classified, academic, and student payrolls (approximately 2500 full-time and part-time employees and 500 student employees), assuring accuracy and that strict payroll deadlines are met

Develop, recommend, and implement policies and procedures for payroll processing, timekeeping, leave accounting and other related processes

Interpret federal and state laws, unit contracts, retirement system regulations, district procedures and policies related to payroll operations and assure district compliance; monitor compliance to legislative changes and district contract revisions

Ensure the accurate accounting of all payroll transactions, including the balancing of all payroll liability and expenditure accounts; reconcile and prepare timely tax and retirement system deposits

Maintain the integrated personnel/payroll/position control system, including testing, documentation, and training; establish and maintain controls appropriate to system rules and tables; test, document and train on all future upgrades

Coordinate paycheck distribution and electronic funds transfer; process manual checks; deposit federal and state withholding taxes; initiate collection procedures for overpayments, including those for small claims court appearances

Prepare and reconcile comprehensive federal and state quarterly and annual reports of earnings, tax withholding, unemployment insurance, social security, retirement, individual earnings for W-2 reporting, and various other accounts for state and federal agencies

Develop, modify, and document procedures; provide technical expertise to district administrators regarding payroll operations; train and counsel college staff in various payroll-related areas such as employee contracts, use of leave, workers' compensation, and state and federal labor related laws; analyze and redistribute workload as appropriate

Research and respond to questions regarding district payroll policies and procedures or payroll data; prepare correspondence

Provide data and/or spreadsheet reports to district administration for budget development and contract negotiations

Communicate with various departments within the district, representatives of the Ventura County Superintendent of Schools office; government agencies, financial institutions and retirement systems; make decisions, resolve issues and coordinate necessary activities

Oversee and direct the processing of employment voluntary deductions, vendor check distribution, tax status changes, wage garnishments and subpoenas of employment records

Oversee and direct the automated leave accounting system for accuracy; prepare annual leave and faculty load-banking status reports

Maintain sick leave pool and faculty load-banking records, maintain records of utilization and cash-out; assure proper documentation and taxation

Coordinate with college management and staff to assess needed improvements and efficiencies in payroll processing; conduct district-wide training/workshops in appropriate payroll procedures

Direct, manage, train and evaluate the work of assigned staff

Serve on various district committees

Work collaboratively and professionally with faculty, staff, students, and stakeholders from diverse academic, socioeconomic, cultural, disability, gender identity, and ethnic communities

Demonstrate cultural humility, sensitivity, and equity-mindedness in working with individuals from diverse communities; model inclusive behaviors; and achieve equity in assignment-related outcomes

Perform related duties as assigned

Qualification

Payroll processingAccounting principlesAutomated payroll systemsPolicy developmentCompliance monitoringTechnical adviceStaff trainingCultural sensitivityCommunication skills