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Veterans Sourcing Group, LLC · 3 months ago

Administrative Assistant- $25/hr

Houston, TX

Full-time

Onsite

New Grad, Entry Level

$25/hr - $25/hr

0+ years exp

Veterans Sourcing Group, LLC is seeking an Administrative Services Coordinator to provide administrative support to a department or manager. The role involves handling general office tasks, managing phone and email communications, and assisting with lease administration and accounts payable/receivable activities.

Human ResourcesRecruitingStaffing Agency

Work & Life Balance

Responsibilities

Administrative Tasks: General office support including document handling, filing, and coordination of routine tasks

Phone Support: Answering incoming calls, directing inquiries, and providing assistance to internal and external stakeholders

Email Correspondence: Managing inbox communications, responding to inquiries, and maintaining professional email exchanges

Performs a variety of administrative tasks for assigned staff including but not limited to phone support, draft, preparation and distribution of correspondence, expense reporting, calendar and scheduling, meeting coordination, filing and copying, etc

Maintains tenant, vendor and property files, including insurance certificates, lease abstracts, etc. in accordance with prescribed standards

Opens work orders and coordinates and monitors status of work assigned to vendors

Prepares internal lease administration documents such as lease abstracts as directed. Assists in lease administration activities including lease set up, lease changes, reporting etc

Codes invoices for payment, inputs into accounting system and forwards original invoices to accounting for payment. Prepare A/R status worksheets and reconcile A/R

May initiate rent collections correspondence and phone contact with tenant where permitted by state regulations

Administers accounts payable and accounts receivable. Codes invoices for payment, inputs into accounting system and forwards original invoices to accounting for payment

Qualification

Microsoft SuiteEmail ManagementBasic Computer functionBasic knowledge of financial termsAnalytical skillsProblem-solvingWritten communicationVerbal communication