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Florida International University · 14 hours ago

Coordinator Administrative Services

Miami, FL

Full-time

Onsite

Entry Level

$40K/yr - $50K/yr

2+ years exp

Florida International University is a Top 50 public research university with a focus on student success and community engagement. The Coordinator of Administrative Services is responsible for managing office activities related to financial transactions, travel coordination, and assisting the Sr. Director of Finance with administrative tasks.

Financial ServicesIncubatorsManagement Consulting

Diversity & Inclusion

H1B Sponsor Likely

Responsibilities

Coordinates the College's travel plans and expenditure reports for faculty, administrators, staff, students, and visitors which includes creating and maintaining expense itineraries, travel budgets, and expense reports for the Director of Finance

Serves as the merchant account's primary contact or technical contact. Handles sensitive cardholder information and/or processes credit cards transactions for the department/unit. Assures compliance and adherence to university credit card policies and procedures. Oversees filing systems and monitors efficiency for the college's finance office

Processes credit card payments, requisitions, interdepartmental transfers, smart billing, unencumbered payments, and other payment methods approved by the university's purchasing department. Utilizes the TCM (Total Contract Manager) Module to process contracts while conforming to university policies and guidelines. Serves as the University's credit card user for departmental transactions. Interprets and analyzes University's credit card policies and procedures. Develops interpersonal contacts that are varied and often at the higher level and tends to involve a broad range of problem solving activities. Resolves problems that have significant impact on the overall goals of the department

Assists the Sr. Director of Finance with monthly reconciliation of DSO funded activities to include scholarship/TA awarding, salaries, and all other appropriate reimbursements are received vs funding requested. Enters budget transfers for the Director's approval as needed

Assists the department with the internal expense and deposit approval process. Supervises student assistant, as needed

Supports scholarship processing and administration to include entering requested scholarship/teaching awards

In the absence of the primary HR Liaison, serves as the back-up for processing HR transactions or answering HR inquiries

Interprets and analyses university policies and procedures pertaining to travel and university purchasing processes

Develops interpersonal contacts that are varied and often at the higher level and tends to involve a broad range of problem solving activities

Resolves problems that have significant impact on the overall goals of the department

Qualification

PeopleSoftFinancial account managementMicrosoft Office SuiteSharePointInterpersonal skills

Required

Bachelor's degree and two (2) years of office or related experience providing administrative support, or coordinating functions of an office or department

Preferred

Knowledge in PeopleSoft

Experience in maintaining financial accounts and processing payments

Knowledge of advanced features in Microsoft Office Suite and SharePoint

Company

Florida International University

Glassdoor4.2

FIU is Miami's public research university. Offering bachelor's, master's and doctoral degrees, both on campus and fully online.

Founded in 2016

Miami, Florida, USA

5001-10000 employees

http://startup.fiu.edu/

H1B Sponsorship

Florida International University has a track record of offering H1B sponsorships. Please note that this does not guarantee sponsorship for this specific role. Below presents additional info for your reference. (Data Powered by US Department of Labor)

Distribution of Different Job Fields Receiving Sponsorship

Represents job field similar to this job

Trends of Total Sponsorships

2025 (52)

2024 (50)

2023 (50)

2022 (42)

2021 (59)

2020 (45)