Detroit-Wayne Joint Building Authority · 1 day ago
Executive Assistant to Chief Executive Officer
Detroit, MI
Full-time
Onsite
Mid, Senior Level
3+ years expThe Detroit-Wayne Joint Building Authority owns and manages key facilities serving Detroit’s government. They are seeking an Executive Assistant to the CEO who will provide comprehensive support, manage communications, and coordinate board governance while ensuring operational excellence.
Government Relations
Responsibilities
Manage a complex executive calendar; prioritize meeting requests and troubleshoot scheduling conflicts with a deep understanding of the CEO’s strategic priorities
Draft, edit, and proofread high-level correspondence, briefing memos, and presentations for the CEO. Monitor and manage the CEO’s email and communications to ensure timely follow-up
Act as a professional liaison between the CEO’s office and key partners, including all contractors, City of Detroit leadership, and Wayne County Executive offices
Coordinate all aspects of monthly Commission meetings, ensuring strict adherence to the Michigan Open Meetings Act (OMA)
Attend Board meetings, take accurate minutes, and manage the official archiving of all Authority records, resolutions, and bylaws
Manage the preparation and distribution of Board packets. Ensure the CEO and Commissioners receive executive summaries and supporting documents at least 48 hours prior to meetings
Assist the CEO in the transition from consultant-led to in-house operations. Track progress on key hiring initiatives and departmental restructures
Oversight of the Erma Henderson Auditorium and Atrium scheduling. Coordinate large-scale community and civic events (e.g., Flag Raisings, Blood Drives, Spirit Plaza activations) with an eye toward public-facing excellence
Lead or support special projects related to the capital improvement plans, including tracking project milestones and coordinating with engineering and construction leads
Support the CEO and accounting team by processing executive expense reports, tracking administrative budget expenditures, and managing high-level procurement documentation
Maintain a high functioning, organized, and professional executive suite. Manage executive office supplies and oversee the onboarding of new in-house staff
Qualification
Required
Minimum of 3 -5 years of experience supporting C-Suite executives, ideally within a public authority, municipal government, or large-scale non-profit/innovation district
Bachelor's degree in business administration, Public Administration, Communications, or a related field preferred. Comparable experience can also be considered
Familiarity with the Michigan Open Meetings Act (OMA) and Freedom of Information Act (FOIA) is highly desirable
Expert-level skills in Microsoft 365 (Outlook, Teams, Excel, Word, PowerPoint)
Experience with facility management software (e.g., Prism/Aware) is a plus
Ability to handle sensitive information regarding City/County leases and personnel with absolute confidentiality
A 'forward-thinking' mindset—anticipating needs before they are articulated
High-level 'gravitas' necessary to interact with Commissioners and elected officials
Ability to pivot between administrative tasks and strategic project support seamlessly
Innate desire to consistently perform at the highest level of professional execution on all tasks and responsibilities
Company
Detroit-Wayne Joint Building Authority
The Detroit-Wayne Joint Building Authority owns and manages the Coleman A. Young Municipal Center.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase