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Costello Medical · 1 day ago

Administrative Assistant

Boston, MA

Full-time

Onsite

New Grad, Entry Level

$35K/yr - $40K/yr

Costello Medical is experiencing rapid growth in the US and internationally, and they are seeking a proactive and enthusiastic Administrative Assistant. The role involves supporting senior colleagues with administrative tasks and responsibilities while providing exceptional levels of customer service.

ConsultingHealth CareMedical

Responsibilities

Calendar management

Collating agendas, attending meetings and minute taking

Responding to, drafting, and filing emails

Scheduling meetings and organising logistics or catering

Acting as the first point of contact for internal and external queries and requests

Document management including printing and filing documents for signature

Drafting documents and presentations and reviewing documents for accuracy

Supporting wider company projects

Copying scientific details between different document types

Answering telephones and taking messages

Making purchases and processing expenses

Event scheduling, including researching costs, liaising with venues and booking facilities

Supporting with the organisation of both domestic and international travel

Responding to personal administrative tasks

Other ad-hoc tasks in support of the rest of the Operations Team

Qualification

Microsoft OfficeOrganizational skillsCustomer focusAttention to detailProactivityVerbal communicationWritten communicationAdaptabilityCreativity

Required

Excellent organizational skills, including the ability to manage multiple tasks and projects, prioritize tasks and workload, and respond to changing deadlines

The ability to adapt to the different working styles of those you support

A flair for, and attention to detail

A strong customer focus and professional verbal and written communication

Fluency in Microsoft Office, including Outlook

Discretion and the ability to handle sensitive documents and information appropriately

A good level of proficiency in written English and arithmetic

A high level of proactivity to shape this role and add most value for those you support

A 'can do' approach, and the positivity and creativity required to continually improve processes