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Baird Holm LLP · 2 days ago

Legal Assistant/Secretary - Labor & Employment

1700 Farnam Street, Omaha, NE, USA

Full-time

Onsite

Entry Level

2+ years exp

Baird Holm LLP is growing! We are seeking to add an outstanding Legal Assistant with a minimum of 2+ years of legal or executive support experience to join our dynamic and diverse Legal Assistant team. As a successful Legal Assistant, you will provide administrative and project support to attorneys, paralegals, and administration while advancing your technical skills and knowledge of the legal and court systems.

ConsultingFinancial Services

Responsibilities

Provides document production services in accordance with the requirements of attorneys, paralegals and Firm practice area procedures

Proofreads all documents produced, checking for appropriate formatting, spelling and grammatical errors, as well as ensuring that all attachments, exhibits and enclosures are intact

Creates and assembles documents and materials for client and other presentations

Maintains current knowledge about processes utilized in supported practice area(s)

Files documents electronically with the courts

Performs document delivery services as requested

Performs routine filing into client/matter and other files (physical or electronic), keeps files up to date at all times, and retrieves closed files when requested

Coordinates with our CLE administrator to manage attorney's CLE requirements. Completes CLE request forms as needed for approval. Completes CLE registration and travel arrangements as needed for out of town CLE

Performs ongoing maintenance and management of attorney contacts in ContactEase (CRM), enters new contacts, assists with compiling mailing lists for distribution of communications

Makes travel arrangements and manages registration and payment for attorney attendance at conferences

Processes expense reimbursements

Reviews and releases attorney time into Aderant for invoicing

Copies, scans and faxes documents as directed

Schedules use of conference rooms as requested by attorney(s). May order meals, assists with set up, clean up and organization for client and firm meetings as requested by attorneys

Communicates with clients of Firm and others as requested or in attorney's absence

Acts as administrative liaison to other firm departments on behalf of assigned attorneys (i.e. maintaining survey info, CLE information, list of clients and concepts, client billing information, etc.)

Assists other legal assistants in document production and other work as requested

Performs other duties and special projects as requested

Requires regular attendance in office

Qualification

Labor & Employment experienceMicrosoft Office proficiencyDocument productionAttention to detailMulti-tasking abilityCommunication skillsConfidentialityTeamwork

Required

Minimum of 2+ years of legal or executive support experience

Experience with Labor & Employment matters, especially litigation

Proficiency in Microsoft Office applications including Outlook, Word, Excel, and PowerPoint as well as Windows operating system and other software programs used by the firm

Outstanding communication and listening skills

Excellent command of grammar, spelling and sentence structure

Ability to prioritize in a multi-tasking environment

High degree of accuracy and ability to maintain confidentiality at all times

Ability to take direction

Ability to work independently and in a team environment as needed

High School Diploma required