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Coughlin & Gerhart LLP · 5 hours ago

Legal Assistant

Binghamton, NY

Full-time

Onsite

New Grad, Entry Level

Coughlin & Gerhart LLP is seeking a Legal Assistant to perform a variety of assistant duties for attorneys and paralegals. The role involves maintaining public relations with clients, managing legal documentation, and providing administrative support as needed.

AdviceLegalProfessional Services

Responsibilities

Provide support as requested by attorneys or administrative supervisors; including, but not limited to making copies, answering and directing phone calls, greeting clients, coordinating appointments, closing files, entering attorney’s time into accounting system, requesting checks and financial needs of attorneys through accounting, reviewing draft bills, and preparing final bills to be mailed

Assist with the completion of intake calls of potential clients and direct to the appropriate attorney

Opening files (including requesting conflict searches per our firm policy) and entering file information into the computer system

Correspond and clearly communicate with clients, realtors, attorneys, and lenders

Read, sort, and date incoming mail. Prepare outgoing mail for delivery (via USPS, FedEx, UPS, hand delivery, fax, etc.)

Maintain detailed status reports on all active files for attorney’s review; manage legal documentation and correspondence within the firm’s case management system

Qualification

Microsoft OfficeOffice equipment operationNotary Public LicenseDocument retention softwareMulti-taskingCommunication skillsProblem-solving skillsAttention to detailTeamwork

Required

High school diploma required

Able to operate, with confidence, all office equipment including: Computer, Copier/Printer/Fax Machine, Postage Meter, Binding Machine, and Typewriter

Proficient in Microsoft Office products

Ability to learn billing and document retention software

Ability to effectively communicate with clients, whose knowledge of their transaction is at different levels of understanding

Ability to adapt quickly to changing deadlines and being able to think outside the box and apply problem-solving skills calmly

Ability to proof-read and edit correspondence and legal documents; attention to detail is extremely important

Ability to work independently and as part of a team

Ability to read and interpret organizational documents

Ability to multi-task and provide high level of assistance while managing a heavy workload for supervising attorney(s), as well as covering other attorneys, as needed with little notice; able to adapt quickly to changing deadlines