Emerge Recovery & Trade Initiative · 16 hours ago
Executive Assistant
Xenia, OH
Full-time
Onsite
Mid Level
3+ years expEmerge Recovery & Trade Initiative is seeking an Executive Assistant to provide high-level administrative support to the CEO and executive team. The role involves managing scheduling, correspondence, meeting coordination, and general office operations.
Non-profit Organization Management
Hiring Manager
Molly Pennington
Responsibilities
Manage CEO’s calendar, schedule appointments, and coordinate internal and external meetings
Screen calls, emails, and correspondence; prioritize items requiring CEO attention
Draft, proofread, and format professional communications, reports, and presentations
Maintain organized filing systems (digital and hard copy) for executive correspondence, contracts, and key documents
Record and prepare accurate meeting minutes for leadership and board meetings; track follow-up actions
Support preparation of board packets, presentations, and meeting materials
Assist with travel arrangements, expense reports, and conference registrations
Oversee general administrative functions such as mail distribution, office supplies, and vendor coordination
Maintain up-to-date organizational calendars, contact lists, and administrative procedures
Support HR, Finance, Philanthropy, and Operations with routine administrative tasks as assigned
Coordinate logistics for events, trainings, and meetings held on site
Provide friendly and professional reception coverage as needed
Greet and assist visitors, clients, and partners in a welcoming manner
Answer incoming calls and direct inquiries appropriately
Maintain client records according to the organization’s policies and procedures
Maintain organization, Ohio MHAS, and CARF required training
Maintain license or registration appropriate to profession and appropriate to job requirement, including appropriate amount of continuing education at all times of employment
Maintain strict confidentiality at all times
Other duties as assigned
Qualification
Required
Associate's degree in Business Administration, Communications, or related field required
Minimum of 3 years of experience in an executive assistant or senior administrative support role
Knowledge of office administration practices and executive-level correspondence standards
Knowledge of meeting preparation, minute-taking, and recordkeeping procedures
Knowledge of Microsoft 365 Suite including Outlook, Teams, Word, Excel, PowerPoint, and OneDrive
Knowledge of confidentiality, HIPAA, and data privacy protocols
Ability to anticipate executive needs and take initiative without direct supervision
Ability to handle confidential information with discretion and professionalism
Ability to work collaboratively across departments and with external partners
Ability to maintain composure and efficiency in a fast-paced environment
Ability to demonstrate reliability, adaptability, and a positive, service-oriented attitude
Preferred
Bachelor's degree preferred
Nonprofit or healthcare experience preferred
Experience supporting C-level executives strongly preferred
Benefits
Medical, Dental, Vision Coverage – Effective first day of the month following employment
Short-Term and Long-Term Disability Paid by Employer
Life Insurance for Employee in the amount of $25,000 paid by Employer.
401K – Eligible after 3 months. 4% employer match 100% vested at eligibility.
Paid Parental Leave
HSA Contribution Match
3 weeks paid vacation, which accrues per pay period.
9 Paid Holidays and a Floating Holiday per year.
Pet Insurance
Hospital Indemnity, Accident, and Critical Illness Insurance Options
On-Site Weight Room
Company
Emerge Recovery & Trade Initiative
The Emerge Recovery & Trade Initiative is dedicated to providing individuals in our recovery programs the necessary life and work skills to establish new career paths and thrive in today’s job market.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
Kip Morris
Co-Founder
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