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State of Washington · 1 day ago

Habitat Executive Support Analyst - Management Analyst 3 - Permanent - 2026-00500

Walla Walla, WA

Full-time

Hybrid

Mid Level

3+ years exp

The State of Washington is seeking a Habitat Executive Support Analyst to provide essential administrative and confidential executive support to the Habitat Program Director and Deputy Program Director. This role involves enhancing operational efficiency through project management, strategic planning, and data management while collaborating with various divisions and regions.

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Responsibilities

Provide Direct Administrative And Confidential Secretarial Support To The Habitat Program Director (PD), The Deputy Program Directors (DPD), And The Administrative Operations Manager (Admin Ops Manager)

Manage email, calendars, and travel for PD/DPD and Admin Ops Manager, including meeting logistics

Act as correspondence gatekeeper by reviewing, editing, and preparing correspondence

Track and monitor important information, including keeping PD/DPD informed (daily) of potential problems, issues, and need-to-know actions

Track internal and external meeting requests and provide scheduling assistance

Screen and track documents for PD/DPD signature

Assist in the program’s response to public records requests, including file management and records searches on behalf of the PD/DPD/Admin Ops Manager

Serve as a records manager for the PD/DPD by developing and maintaining a file system and archiving appropriate files

Serve as delegate for PD/DPD to approve Total Time, TEMS, training requests, and other administrative approvals

Support and conduct special projects on behalf of the Habitat Program Director (PD), Deputy Program Directors (DPD) and Administrative Operations Manager (Admin Ops Manager)

Conduct research on short- and long-term projects that may require significant outreach and coordination

Track down details, make recommendations, and resolve issues that require law, policy, and rules research in order to brief the PD/DPD. Issue response may require both internal and external coordination

Serve as an effective communications link and reliable source of information for others

Act as a communication channel for management by knowing whom to inform of changes or new developments and ensuring they receive clear communications

Attend HPLT and other management team meetings, take meeting minutes, and coordinate and track short- and long-term agenda items, assignments, and important topics for various management team forums

Assist with the development and review of reports, briefings, and presentations

Qualification

Strategic PlanningData ManagementProject ManagementMicrosoft OfficeAdobe SoftwareResearchAnalysisCommunication SkillsOrganizational SkillsTeam Collaboration

Required

Bachelor's degree

Three (3) years of experience conducting research and analyzing policies, laws, rules, or regulations, or equivalent experience performing activities closely comparable to the key responsibilities of this position

Preferred

Training or experience demonstrating an understanding of purchasing, strategic planning, process improvement, project management principles and techniques, and LEAN principles and techniques

Proficiency with Microsoft Office (e.g., Word, Excel, PowerPoint, Access) and Adobe software

Experience scheduling meetings using Microsoft Outlook and managing multiple email inboxes simultaneously