Advanced Infrastructure Design, Inc. (AID) ยท 1 day ago
Office Liaison (OL)
Hamilton, NJ
Full-time
Onsite
Senior Level
5+ years expAdvanced Infrastructure Design, Inc. (AID) is a growing yet established consulting firm located in central New Jersey, offering professional services in non-destructive testing and evaluation of highway infrastructure. They are seeking a dedicated and experienced Office Liaison to keep operations running smoothly, support the growing team, and contribute to a strong internal culture.
Civil EngineeringConstructionConsulting
Responsibilities
Serve as the central point of contact for all office-related issues
Interact regularly with engineering and leadership teams to ensure day-to-day needs are met
Coordinate office maintenance, supplies, equipment, and vendor relationships
Ensure the office environment is organized, efficient, and aligned with company culture
Enter financial data and transactions into QuickBooks
Track and file invoices, receipts, and expenses
Generate and maintain financial reports, reconciliations, and summaries
Support coordination with external accountants or financial consultants
Support management of employee benefits including 401K, health insurance, vacation/sick leave tracking (with help from other staff and vendors)
Maintain personnel records and assist with onboarding/offboarding
Ensure compliance with employment policies and confidentiality standards
Create, update, organize, and maintain company documents, including:
Personnel files
Invoices and financial records
Project-related documents
Company policies and internal communications
Ensure digital and physical filing systems are up-to-date and secure
Draft and manage internal communications, memos, policy updates, and occasional external correspondence
Promote a strong, positive, and service-driven office culture
Help foster teamwork, transparency, and high performance across teams
Qualification
Required
Bachelor's degree in Business Administration, Accounting, Human Resources, or a related field (strongly preferred)
5+ years of experience in office management, administration, or operations, preferably in an engineering, architecture, or construction (AEC) firm
Proficiency in QuickBooks and Microsoft Office (especially Excel and Word)
Strong understanding of basic accounting/bookkeeping and HR functions
Excellent writing, editing, and verbal communication skills
Proven ability to manage people and coordinate across departments
Strong analytical and numerical skills
Preferred
Experience with document control systems and project management tools (e.g., Deltek, NetSuite, or similar)
Benefits
Dental insurance
Health insurance
Paid time off
Vision insurance
401(k) matching
Company
Advanced Infrastructure Design, Inc. (AID)
Advanced Infrastructure Design, Inc.
11-50 employees
Funding
Current Stage
Early StageLeadership Team
Mohammad El Ahmad
Team Supervisor CONSTRUCTION INSPECTOR
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