Coastal Engineering LLC · 2 days ago
Project Assistant
Greenwood Lake, NY
Full-time
Onsite
New Grad, Entry Level
0+ years expCoastal Engineering LLC is a specialized marine construction firm focused on delivering high-quality waterfront and underwater infrastructure projects. They are seeking a Project Assistant to provide administrative support to Project Managers, ensuring project information is organized and documentation is completed in a timely manner.
Civil Engineering
Responsibilities
Provide day-to-day administrative support to Project Managers (PMs)
Prepare and format project correspondence, reports, and spreadsheets
Assist with meeting coordination, agendas, and follow-up items
Enter and update project data in Unanet A/E, including labor, materials, and subcontract costs
Manage and track RFIs, submittals, and daily dive/field logs
Ensure documents are properly logged, distributed, filed, and archived according to company standards
Maintain organized electronic and/or hard-copy project files
Assist PMs with preparing and updating project schedules
Help coordinate internal and field resources for upcoming work
Track key milestones and provide reminders/updates to the project team
Assist in tracking project-related equipment and assets, including location and utilization
Help schedule routine maintenance and inspections in coordination with operations/maintenance staff
Maintain logs of equipment downtime, service history, and upcoming maintenance needs
Communicate equipment availability and maintenance windows to PMs and field personnel
Qualification
Required
Associate's degree in Business, Construction Management, or related field
0–2 years of experience in construction, engineering, or related office/project support role
Proficiency in Microsoft Office (Excel, Word, Outlook) and accurate data entry skills
Strong organizational skills and attention to detail
Ability to manage multiple administrative tasks and shifting priorities in a fast-paced marine environment
Preferred
Bachelor's degree in Business, Construction Management, or related field
Familiarity with Unanet A/E or other ERP/project management systems
Benefits
Health insurance options
Paid time off and paid holidays
401(k) or retirement savings options
Optional Hybrid work schedule (3 days in office per week)
Professional, team-oriented work environment
Company
Coastal Engineering LLC
Coastal Engineering is a Veteran Owned Small Business (VOSB) with a staff of professional engineers and commercial divers providing marine engineering services.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase