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Group CBS · 21 hours ago

Office Administrator

Lakeland, FL

Full-time

Onsite

Mid Level

Group CBS is looking for an Office Administrator to manage various clerical and administrative tasks. The role involves greeting guests, coordinating office activities, and managing supplies while providing support to service teams and internal departments.

Electrical DistributionIndustrial EngineeringManufacturing

Responsibilities

Greeting guests, providing in-person and telephone support for service teams

Coordination of the guest calendar and conference room use, for guests and staff

Manage office and kitchen maintenance requests, cleanliness, and supplies

Manage vendors required for upkeep of the office (office cleaners, delivery drivers, etc.)

Daily order processing from start to finish includes bill of lading and fulfillment

Drop ship order tracking and processing

Close out drop shipments in the CRM and ERP systems

Follow ups & resolutions on any orders sent in for invoicing where questions arise

Purchasing – including shop/office supplies and facility needs

Moving sales orders in the ERP system to current account period for purposes of editing

Update job numbers in ERP, timeclock, and the physical log with the shop manager and operations manager

Assist managers with documentation, RMA processing, tracking, test reports and invoicing needs. Liaise with Operations manager to generally oversee the day-to-day needs of the office

Manage front office equipment: Printer, Computers, Supply Room, etc

Keep track of all items relating to office including vehicle & trailer registrations, posted signage in the breakroom, OSHA incident reporting, ETC

Interact and collaborate with internal cross-functional teams as needed. Perform data entry and general office/administrative support duties as needed

Other duties as required