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Community Coordinated Care for Children, Inc. (4C) · 18 hours ago

HEAD START FINANCE ANALYST

Orlando, FL

Full-time

Hybrid

Entry, Mid Level

$27/hr - $30/hr

2+ years exp

Community Coordinated Care for Children (4C) is seeking a Head Start Finance Analyst to coordinate and manage fiscal functions for assigned areas. The role involves managing budgets, performing financial analyses, and ensuring compliance with fiscal requirements for Head Start programs.

Child CareCommunitiesNon Profit

Responsibilities

Monitors the Head Start programs' budgets on a daily basis and projects trends

Analyzes variance reports, forecast spreadsheets, and non-federal share forecasts monthly

Meets and communicates with program staff frequently to ensure budget line items are not overspent or significantly under spent

Works with Program Director to facilitate monthly reviews of financial statements

Attends monthly Policy Council meetings to present financial statements, budget amendments, federal reports, annual budgets, and other financial information as needed for Policy Council review and approval

Analyzes general ledger accounts to determine variances and to ensure accounts are charged properly

Forwards adjustments/corrections to Accounting and Finance Supervisor for approval

Prepares and inputs changes as needed

Works with program management and Accounts Payable to ensure proper accounting for encumbered items

Works with Human Resources and Payroll to update salary allocations for new hires, promotions and lateral transfers

Updates and maintains salary spreadsheet daily

Reconciles salary sheet with Payroll records quarterly and audits Head Start program allocations biannually

Updates and maintains all tracking/budget sheets (including rent spreadsheet) and estimates for variable budget line items needed in the preparation of the annual refunding applications, COLA applications, and any supplemental applications or requests

Works with Program Director and Accounting and Finance Supervisor in the preparation of the annual refunding applications, COLA applications and any supplemental applications and requests using the Head Start Enterprise System (HSES)

Responsible for annual budget preparation, budget narrative, and completing and submitting all required budget forms and data

Special requests may include budget revisions, carryover applications, conversions, waivers, and other requests as needed

Reviews Notice of Awards thoroughly for requirements and applicable regulations

Generates the re-budget file annually for each program

Prepares and submits all federal reports timely and accurately for assigned programs

This includes but is not limited to SF-425 Federal Financial Reports, SF-428 Tangible Personal Property Reports, and SF-429 Real Property Reports

Prepares budgets, budget narratives and financial reports for contract/grant proposals

Responsible for reports for contract deliverables

Prepares payment and accrual files monthly for all subcontracted providers

Maintains tracking sheet with updated information on all providers' payments

Performs indirect and admin calculations for programs monthly and ensures costs are within required limits based on approved rates

Conducts ad-hoc analysis on proposed costs and initiatives and assists in all Head Start Program special last-minute projects (ex. spending projects) during the year as needed

Reviews and approves all vendor and provider contracts for programs before final execution

Participates in contract renewal meetings as needed and works closely with the procurement department to ensure providers' contracts are executed timely and accurately

Calculates provider COLA rate increases annually

Cross-trains on other Head Start program tasks including purchase order coding, financial statement preparation, PAS form processing, in-kind processing, draw downs of federal funds, inventory, etc

Assists in the preparation of the Cost Allocation Plan for assigned program(s) as instructed

Develops inputs and monitors assigned program(s) budget for incorporating into Agency's operating budget

Revises Agency budget as instructed and prepares budget revisions as needed

Assists with preparation of year-end budget to actual variance reports

Assist in gathering and preparation of required documentation for audits and for HS Motoring Protocol site visits

Participates in the Agency's annual Self-Assessment and Continuous Quality Improvement Program

Qualification

Financial analysisBudget managementAccounting softwareMicrosoft ExcelFederal financial guidelinesMathematical calculationsMulti-cultural communicationCommunication skills

Required

This position requires a Bachelor's degree

Ability to perform intermediate mathematical calculations accurately

Ability to work under pressure in preparing proposal budgets

Ability to understand, process and facilitate the implementation of the requirements outlined in the Head Start Performance Standards and all other applicable laws and regulations related to the Head Start Performance Standards, to include the Active Supervision of children

Ability to gain a minimum knowledge base of federal financial guidelines including but not limited to the Uniform Guidance

Proficient in the use of computers, computer software including intermediate Microsoft Excel, Word, Power Point, financial databases software, and the Internet

Ability to follow oral and written instructions

Ability to communicate effectively orally and in written form to disseminate financial information in a manner understandable to staff and volunteers

Ability to work and communicate with people from various multi-cultural backgrounds and socio-economic levels

Sensitivity to the needs, abilities, beliefs, and attitudes of individuals within and outside the Agency, including but not limited to customers and co-workers

Graduation from an accredited four-year college or university with a Bachelor's Degree in Accounting, Finance, Business Administration or related field

Minimum of two (2) to four (4) years of experience in an accounting role, with budget maintenance experience a plus

Possession of a valid Florida Driver's License and access to reliable transportation to and from work

Must meet criteria for background screening as required for childcare personnel in childcare licensing regulations

Able to operate computer and office equipment for extended periods

Ability to sit for extended periods while performing job functions

Ability to operate a motor vehicle

Ability to speak in front of large groups

Ability to travel in/out of state for occasional trainings and conferences