Cozen O'Connor · 5 months ago
Docketing Specialist
United States
Full-time
Remote
Mid Level
$60K/yr - $80K/yr
3+ years expCozen O’Connor is one of North America's fastest-growing law firms, offering full-service expertise in litigation and business law. The Docketing Specialist will provide comprehensive litigation and non-litigation calendaring services, ensuring adherence to firm procedures and minimizing the risk of missed deadlines.
ConsultingGovernmentLegal
Responsibilities
Oversee integrity of Firm’s automated docket system, BEC Docket Enterprise, providing support to all firm practice areas with calendaring functions by establishing calendar entries adhering to the Firm’s standards and procedures
Research court rules, practice guides and laws regarding filing deadlines (e.g., discovery responses, responses to motions, pre-trial deadlines, court appearances, depositions, etc.), as needed
Maintain routine communications with attorneys, paralegals, and practice assistants to ensure full understanding of each individual calendaring assignment
Communicate routinely with the Managing Attorney and Office Manager about emerging issues or circumstances involving the calendar. Ensure issues are escalated timely
Ensure all information provided is accurate and copies of Complaints and Charges, Scheduling Orders, etc. are attached to events in the docketing system for reference
Create, review, and distribute calendar and docket reports
Ensure all reports are filed into the proper workspace
Maintain and update additions and changes in the automated docket system, including case name, venue or court jurisdiction, case number, and/or responsible attorneys, in accordance with department procedures
Respond to written or verbal requests from attorneys, paralegals and secretaries regarding calendared events and modifications to compliance dates on the docket and calendar
Perform daily clerical administrative duties in accordance with Department procedures
Provide guidance to lawyers, paralegals and administrative staff on understanding the content of Docketing reports; as well as provide training to lawyers, paralegals, and secretaries in using firm’s docketing application
Assist Docketing team members as back-up and to provide additional support, as needed
Actively interact and collaborate with team members to provide deliverables and service to the highest and sustainable level of quality and professionalism as defined by department and/or Firm standards
Actively assist and support the litigation department in daily operations and functions
Assume additional duties and/or responsibilities, as requested
Qualification
Required
3-5 years in a same or similar role within a law firm is required, with preference for those with experience supporting multiple offices and or practice areas
High School Diploma or equivalent required, post-secondary degree is highly preferred
Proficient in all Microsoft applications, including but not limited to Word, Excel, Outlook, and the Document Management System (DMS)
Able to learn, operate and navigate pertinent Firm applications, systems and databases, as necessary
Excellent and consistent attention to detail and accuracy
Substantial experience computing calendar deadlines for state, federal and appellate courts
Strong knowledge of litigation processes, court rules, and procedures, and comprehension of various jurisdictions and association rules, and litigation in general
Strong verbal and written communication skills and able to effectively communicate and provide explanations to all levels of attorneys and staff in the Firm
Ability to effectively handle multi-task assignments within the parameters of the job functions, and to perform in an environment of shifting turnaround deadlines
Strong ability to take ownership and responsibility for projects or special assignments
Solid initiative and independent judgment skills
Reliable, dependable and able to work independently or as part of a team
Excellent customer service orientation; positive and proactive manner; strong work ethic
Familiarity with PACER and Electronic Court Filings (ECFs)
Company
Cozen O'Connor
Cozen O'Connor is a full-service firm with nationally recognized practices in litigation, business law, and government relations.
1001-5000 employees
H1B Sponsorship
Cozen O'Connor has a track record of offering H1B sponsorships. Please note that this does not
guarantee sponsorship for this specific role. Below presents additional info for your
reference. (Data Powered by US Department of Labor)
Distribution of Different Job Fields Receiving Sponsorship
Represents job field similar to this job
Trends of Total Sponsorships
2025 (1)
2024 (2)
2023 (1)
2022 (1)
2020 (1)
Funding
Current Stage
Late StageLeadership Team
Brian Gillam
COO
Erin Bushnell
Chief Human Resources Officer
Recent News
The Philadelphia Inquirer
2026-01-19
bloomberglaw.com
2025-11-11
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