Autism Society Central Virginia · 9 hours ago
Executive Support Coordinator
Richmond, VA
Full-time
Hybrid
New Grad, Entry Level
$24/hr - $28/hrThe Autism Society of Central Virginia (ASCV) is seeking a highly organized, detail-oriented Executive Support Coordinator to provide direct administrative and coordination support to the Executive Director. This role is essential for managing the Executive Director’s email, calendar, and meetings, ensuring effective communication and preparedness to support strategic priorities.
Individual and Family Services
Hiring Manager
Ann Flippin
Responsibilities
Monitor and manage the Executive Director’s assigned inboxes
Flag priority messages and items requiring review or decisions
Draft routine responses and acknowledgments on behalf of the Executive Director
Coordinate scheduling and follow-up from email communications
Maintain inbox organization, tracking, and follow-through
Manage the Executive Director’s calendar and scheduling
Coordinate internal, external, board, and committee meetings
Prepare and distribute agendas and meeting materials in advance
Take notes or minutes and track action items
Send post-meeting summaries and follow-up communications to support accountability
Coordinate logistics for board and committee meetings on behalf of the Executive Director
Prepare and distribute board materials in coordination with staff
Maintain board rosters, terms, and contact information
Track board deliverables, governance documents, and deadlines
Support board onboarding logistics and ongoing administrative needs
Maintain master task lists and project trackers related to the Executive Director's responsibilities
Track deadlines and deliverables across leadership and board work
Follow up on outstanding action items and requests
Prepare weekly or regular summaries highlighting upcoming deadlines and items requiring the Executive Director's attention
Qualification
Required
Bachelor's degree
Strong organizational and follow-through skills
Excellent written communication and attention to detail
Comfort handling confidential information with discretion
Demonstrated proficiency with Google Workspace (Gmail, Calendar, Drive, Docs) and Microsoft Office (Outlook, Word, Excel)
Experience managing calendars, email, and shared documents
Ability to manage multiple priorities and shifting deadlines
Preferred
Familiarity with project management or task-tracking tools
Experience in an administrative or executive support role
Nonprofit experience
Benefits
PTO
Monthly phone stipend
Company
Autism Society Central Virginia
The ASCV's mission is to improve the lives of all affected by autism by maximizing the self-sufficiency, independence, and quality of life for all living with autism.
2-10 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase