Assistant to the Heads of Divisions jobs in United States
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Gideon Hausner Jewish Day School · 1 day ago

Assistant to the Heads of Divisions

positionPalo Alto, CA
timeFull-time
remoteOnsite
seniorityNew Grad, Entry Level
money$70K/yr - $90K/yr

Gideon Hausner Jewish Day School is an independent TK–8 community day school in Palo Alto dedicated to academic excellence and Jewish values. They are seeking a highly organized professional to serve as Assistant to the Division Heads, providing operational and communication support to ensure a cohesive school experience for students, educators, and families.

Higher Education
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Growth Opportunities

Responsibilities

Provide high-level administrative support to both Division Heads, including scheduling internal meetings, coordinating conferences, and tracking deadlines and action items
Track internal / external documentation to ensure smooth follow-through across divisions
Support operational logistics related to student programming, events and transitions
Maintain organized records and information with discretion and professionalism
Serve as a welcoming and responsive point of contact for families, students, and faculty
Draft, organize, and distribute communications in collaboration with Division Heads
Help ensure communication is clear, timely, and aligned with the school’s values and culture
Assist with coordination of student support meetings, documentation, and follow-up (e.g., SST meetings, behavior support plans, academic interventions)
Help track student-related information to support continuity and coherence
Support the Division Heads in responding to student needs in ways that are developmentally appropriate, compassionate, and consistent
Collaborate with faculty, staff, and administrators to support daily school operations
Help coordinate onboarding, transitions, and special events within and across divisions
Serve as a connector across Lower and Upper School to promote shared practices

Qualification

Organizational skillsCommunication skillsProficiency with digital toolsExperience in educationDiscretionProfessionalismApproachable presenceTime-management skillsProblem-solving skills

Required

Experience working in an educational setting
Bachelor's degree from an accredited institution of higher education
Exceptional organizational, time-management, and follow-through skills
Strong written and verbal communication skills
Ability to manage multiple priorities with flexibility and calm
High level of discretion and professionalism when handling sensitive information
Warm, approachable presence with students, families, and colleagues
Proficiency with digital tools (Google Workspace, scheduling platforms, databases)
Ability to anticipate needs and solve problems proactively

Benefits

Medical
Dental
Vision
403b Retirement Plan
Long- and Short-term Disability
Voluntary Life/Accident Insurance
Work-Life Balance Employee Assistance Program (EAP)
Commuter Checks
Flexible Spending Account (pre-tax payroll deduction)

Company

Gideon Hausner Jewish Day School

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A TK-8 School in the heart of Silicon Valley, our mission is to promote academic excellence, community responsibility, and vibrant Jewish living.
dateFounded in 1989
location
Palo Alto, CA, US
people-size51-200 employees
web-link
http://www.hausnerschool.org

Funding

Current Stage
Growth Stage

Leadership Team

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Carol Piraino
Associate Head of School/Chief Academic Officer
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