PERSONE NYC · 1 day ago
Payroll & Benefits Manager NYC Hybrid
NYC Metro Area
Full-time
Hybrid
Mid, Senior Level
$85K/yr - $95K/yr
3+ years expPERSONE NYC is a fast-growing, design-forward hospitality group in New York City, operating across multiple concepts and entities. They are seeking a Payroll & Benefits Manager to oversee payroll, benefits, leave administration, and compliance, ensuring clarity and accuracy for employees while supporting the HR team in enhancing culture and engagement.
HospitalityRecruitingSmall and Medium Businesses
Hiring Manager
James Marcolin
Responsibilities
Own and execute weekly payroll across multiple entities with accuracy and timeliness
Validate earnings, commissions, bonuses, deductions, garnishments, and tax withholdings
Monitor payroll data weekly to proactively identify trends, discrepancies, or risks
Maintain accurate, confidential payroll records with strong data integrity
Partner with Finance on labor coding, journal entries, reconciliations, and reporting
Manage special payroll items including back pay, adjustments, garnishments, and one-time payments
Prepare recurring and ad hoc payroll reports
Serve as the primary point of contact for employee payroll inquiries
Own and maintain internal payroll documentation, including tip compliance materials
Administer and maintain payroll systems and HRIS (ADP Workforce Now)
Coordinate WOTC filing, processing, and reporting
Manage and distribute annual W-2s
Administer all employee benefit programs, including medical, dental, vision, life, disability, transit, and ancillary benefits
Lead Annual Benefits Renewal in partnership with brokers and Finance
Process all benefit enrollments, changes, terminations, and system updates
Complete weekly and monthly benefit billing reconciliations
Oversee COBRA administration
Manage 401(k) and pension programs, including enrollments, loans, distributions, audits, and annual reporting
Own Open Enrollment planning, employee communication, system configuration, and presentations
Serve as the primary point of contact for employee benefits questions
Manage all employee leave programs, including: FMLA, Paid Family Leave (PFL), ADA accommodations, Disability leaves, Workers’ compensation, Personal leaves of absence
File claims, track cases, maintain documentation, and manage vendor relationships
Serve as the first point of contact for employees going out on or returning from leave
Coordinate accurate pay and benefit continuation during leave periods
Maintain calendars, notifications, and internal tracking related to leaves
Ensure compliance with federal, state, and local regulations, including ERISA, ACA, COBRA, HIPAA, IRS, OSHA, and DOL requirements
Own ACA compliance, including monthly tracking and annual 1095-C review and distribution
Monitor payroll and benefits file feeds, troubleshooting issues and escalating with vendors as needed
Oversee annual filings including Form 5500s, pension reporting, and nondiscrimination testing
Handle IRS inquiries and follow-ups
Maintain HRIS and payroll data accuracy through regular audits
Support Workers’ Compensation audits, pension audits, and 401(k) audits
Manage additional required compliance reporting as applicable
Administer HRIS and payroll systems, including reporting, setup, and configuration changes
Identify opportunities to automate workflows and strengthen internal controls
Lead or support system upgrades, implementations, and transitions
Partner with HR and Finance on continuous improvement initiatives
Support HR technology maintenance and system-related employee setup as needed
Qualification
Required
Bilingual in English and Spanish required
Strong knowledge of payroll laws, benefits administration, and compliance (ERISA, COBRA, ACA, HIPAA)
Exceptional attention to detail and follow-through
Excellent communication and interpersonal skills
High level of discretion with sensitive and confidential information
Proven track record of improving systems and processes
Preferred
Bachelor's degree in Human Resources, Finance, Business, or a related field preferred
3–5 years of payroll and benefits experience; multi-entity experience strongly preferred
Experience with ADP Workforce Now strongly preferred
Strong Excel skills and data analysis capability
Hospitality, food service, or warehouse experience is a plus (not required)
Benefits
Up to 20 days Paid Personal Time Off annually (increases to 25 days after Year 1)
Up to 56 hours Paid Sick Time annually
Company-sponsored Medical, Dental, and Vision insurance
401(k) plan with company match
Company-sponsored Life Insurance
Commuter Benefits Program
Employee Assistance Program with free counseling and coaching
Employee discounts and in-office meal perks
Annual performance and compensation review
Company
PERSONE NYC
PERSONE NYC is a provider of hospitality recruitment services.
2-10 employees
Funding
Current Stage
Early StageLeadership Team
James Marcolin
Founder/Active CEO Persone NYC
Company data provided by crunchbase