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PIERCE MORTUARY COLLEGES INC · 20 hours ago

Administrative Assistant

Dallas, TX

Full-time

Onsite

New Grad, Entry Level

Pierce Mortuary Colleges Inc is committed to fostering diversity and inclusivity in its workforce. The Administrative Assistant role involves providing comprehensive administrative support, coordinating meetings, managing records, and ensuring effective communication within the college and with external stakeholders.

Higher Education

Responsibilities

Provide administrative support to the president and College divisions

Prepare incoming and outgoing communications and a wide variety of administrative documents using Microsoft Office software

Provide primary reception, telephone, and front-end office coverage; front-line customer service for students, guests, administration, staff, and faculty. Maintain phone extension list and contact information of all college employees, including 1099

Arrange new employee orientation, new hire checklist, training, and scheduling. Maintain or assist with training reports

Ensure confidentiality and control access to sensitive information

Research information as requested and relay official interpretations

Perform administrative duties associated with scheduling and coordinating meetings and planning events

Arrange services with vendors, prepare agendas, gather and organize supporting information, and oversee the production and distribution of related materials

Recommend report content and format to display findings effectively

Oversee front office operations

Maintain inventory of office and teacher supplies. Responsible for budgetary tracking and ordering office supplies with president's approval

Help maintain corporate files, instructor and client contracts, and department databases. Assist in the preparation of regularly scheduled reports

Develop and maintain physical and digital filing systems

Provide detailed reports on attendance and critical document uploads in the Student Information System (SIS)

Assist with internal audits, including HR, student, admissions and clinical records

Book and maintain travel arrangements, ensure compliance with expense report policies, and review expense reports for accuracy

Prepare schedules, documents, and meeting materials

Update and make routine changes to web pages and social media platforms in conjunction with campus communications

Assist with spreadsheet, database, or e-mail projects as needed. Receive, sort, and distribute mail daily; track and report all incoming mail

Assist in textbook management and shipping

Maintain the college calendar of departmental meetings to avoid conflicts

Ensure consistent communication about events, important dates, and deadlines

Serve as a point of information for students and respond to their needs

Assist in creating a culture of positive student and client customer service experience

Assist the Student Services Coordinator in supervising campus programs and serving as a liaison between college administrators and student organizations

Perform other duties as assigned

Qualification

Microsoft Office SuiteOffice management systemsTime managementWritten communicationMulti-taskingProof-readingVerbal communicationOrganizational skills