J29, Inc. · 2 hours ago
Executive Operations and Community Impact Coordinator
Millersville, MD
Full-time
Onsite
Senior Level
$50K/yr - $55K/yrJ29, Inc. is a mission-driven organization focused on empowering employees and making a positive impact in communities. They are seeking an Executive Operations and Community Impact Coordinator to provide operational support to the CEO while overseeing community engagement and philanthropic initiatives.
Data ManagementHealth CareInformation TechnologyProject ManagementSoftware
Hiring Manager
Julia Ray
Responsibilities
Serve as a trusted operational partner to the CEO, managing priorities and schedule
Proactively manage the CEO’s calendar, including preparation materials, follow-ups, action items, and deadlines
Draft, review, and organize executive communications as needed, presentations, talking points, and internal messaging
Act as a liaison between the CEO and internal/external stakeholders with professionalism and discretion
Handle highly sensitive and confidential information with the utmost integrity
Build and maintain strong relationships with nonprofit and community partners aligned with J29’s mission
Design and coordinate employee volunteer and community engagement opportunities
Manage J29’s philanthropic initiatives, including donations, sponsorships, employee giving, and volunteer programs
Track participation metrics and report on J29’s overall community impact
Ensure philanthropic efforts are intentional, organized, and aligned with company values
Manage day-to-day office needs, even when the office is lightly staffed or empty
Order food and supplies for in-office meetings and events
Receive, distribute, and ship packages; coordinate shipments and mailings
Oversee new hire welcome kits and ensure timely preparation and shipment
Monitor inventory and proactively reorder marketing materials (e.g., water bottles, notepads, branded items)
Ensure the kitchen and common areas are stocked, organized, and presentable
Coordinate office cleaning services and maintenance vendors
Manage key fob issuance and access coordination
Welcome and assist guests, vendors, and service providers
Serve as the primary point of contact for J29’s main 1-888 phone line, professionally answering and routing calls
Provide administrative and logistical support for events J29 sponsors, attends, speaks at, or hosts
Coordinate event setup and teardown support when required
Manage event registrations, payments, and invoicing
Provide company bios, logos, marketing materials, and required documentation to event organizers
Support scheduling, travel coordination, and calendar management related to events
Serve as the administrative backbone for community, industry, and speaking engagements, ensuring all details are handled smoothly and professionally
Qualification
Required
Bachelor's degree in Business Administration, Communications, Human Resources, Nonprofit Management, or related field preferred but not required
Prior experience in executive operations, executive assistant, chief of staff, or senior administrative roles strongly preferred
Experience in employee engagement, nonprofit coordination, training, or community relations
Exceptional organizational and time-management skills with the ability to manage competing priorities
Excellent written and verbal communication skills; confident interacting with senior leaders and external partners
Discretion, and professionalism
Self-starter who anticipates needs and operates effectively with minimal oversight
Strong alignment with J29's mission, values, and people-first culture
Company
J29, Inc.
J29, Inc. (J29) is an employee centered healthcare management consulting company that was founded to prioritize the employee experience.
Founded in 2017
201-500 employees
Funding
Current Stage
Growth StageLeadership Team
Tammy Popo-Olaniyan MS-HRD
Human Resources Business Partner
Recent News
2025-09-10
Washington Technology
2025-05-24
Baltimore Business Journal
2023-11-04
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