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Healthcare Alternative Systems, Inc. (HAS) · 2 days ago

Human Resources Specialist

Chicago, IL

Full-time

Onsite

Mid Level

$22/hr - $24.50/hr

Healthcare Alternative Systems, Inc (H.A.S) has been a trusted provider of healthcare and mental wellness services in Chicago for over 50 years. They are seeking a Human Resources Specialist who will be responsible for various HR-related duties including leave administration, compliance, employee data management, and recruitment efforts.

Health CareNon ProfitWellness

Responsibilities

Employee Relations: Serves as a point of contact for employee inquiries regarding policies, procedures, and general HR matters. Assist in investigations as needed

Leave Management: overseeing and administering leave management processes (FMLA) to ensure compliance, accuracy, and positive employee experience. This includes tracking and maintaining employee leave records, processing leave requests and ensuring adherence to company policies and legal requirements. Responsible for ensuring an interactive process for employees requesting workplace accommodations (ADA). Responsibilities include communicating with employees and managers, collecting and reviewing medical or supporting documentation, and identifying reasonable accommodation options that enable employees to perform essential job functions

HRIS Maintenance : Assist HR Manager on ongoing maintenance and accuracy of the organization’s Human Resources Information System (HRIS). This includes entering and updating employee data, auditing records for accuracy, etc

Recruitment & Onboarding: As needed assist in recruiting efforts, including posting job openings, screening resumes, scheduling interviews, and managing the new hire onboarding process

Employee Records & Compliance: Maintains up-to-date employee records in compliance with company policies and legal requirements. Ensure accuracy and confidentiality of sensitive employee data. Assists with financial, program and accreditation audits, including resolution of findings. Assists in annual background checks to comply with state/grant requirements

Benefits Administration: Assists in administering employee benefits programs, including health, dental, vision, ancillary and retirement plans. Answer employee questions about benefits and coordinate open enrollment processes. In addition, do monthly audits on employee profiles to ensure accuracy. Resolve any coverage issues for employees

Internship Program: Assist with internship program as needed

Performance Management: Assists in performance review processes, tracking employee evaluations, and maintaining relevant documentation

Policy Development & Enforcement : Supports the implementation of company policies and ensures consistent enforcement of HR policies, including attendance, leave, and workplace conduct policies

Employee Engagement: Supports efforts to enhance employee satisfaction, including planning events, surveys, and programs that promote a positive work environment. Assists and or leads all HAS HR events – Event Planner, administering the annual employee holiday party and employee recognition program. Helps develop new ways to measure employee morale and determine methods for improving overall employee satisfaction as directed; assists with developing and tracking KPIs

Administrative: Assists in scheduling food ordering, and set-up for training seminars, meetings, and other activities. Assists and maintains all aspects of documentation/reports as directed; turnover - volunteer - internships - credentials - surveys - background checks, etc. Types or transcribes a wide variety of materials including, but not limited to, letters, correspondence, memorandums, voicemails, policies, tables, graphs, and charts, contracts, reports, schedules, and notices from rough copy to final draft. Collects and submits data for internal, state and federal reports, etc., as needed. Performs other special projects and duties as assigned or required during regular business hours, including providing support

Other tasks as assigned by HR Manager

Qualification

HRIS MaintenanceLeave ManagementEmployee RelationsBenefits AdministrationRecruitment & OnboardingBilingual (English/Spanish)Cooperative DemeanorResearch SkillsBasic Computer KnowledgePassion for LearningCommunication SkillsOrganizational SkillsAttention to DetailConfidentiality

Required

Must have above average communication skills, both verbal and written, with a high attention to detail

Must have above average organizational skills

Ability to function under challenging time frames, multitasking when necessary, and with confidentiality

Ability to research, track, and reconcile documentation issues and discrepancies

Cooperative demeanor and willingness to provide assistance and support to the Human Resources team

Must be knowledgeable with laws and ordinances related to employment and commitment to compliance with established standards, procedures, and applicable laws

Must have a basic knowledge of computers (word - excel - power-point)

Detailed/Accuracy in all work submissions

Passion for continued learning and updating job knowledge

Must have a valid State Drivers' License and willingness to use personal vehicle in course of employment

Bachelor's degree from a regionally accredited educational institution which has U.S. Department of Education approval, required