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Energy Job Search · 19 hours ago

Executive Administrative Assistant

Denver, CO

Full-time

Hybrid

Mid Level

$85K/yr - $112K/yr

Energy Job Search is seeking an Executive Administrative Assistant to provide high-level administrative support to senior executives. The role involves managing calendars, coordinating travel, and serving as a liaison between executives and stakeholders while ensuring smooth execution of leadership meetings and project management.

Staffing & Recruiting

Responsibilities

Proactively manage and prioritize executive calendars to optimize time and business impact

Schedule complex meetings across multiple time zones and stakeholders

Prepare and submit accurate expense reports in a timely manner

Coordinate end-to-end travel logistics, including itineraries, accommodations, and contingency planning

Serve as the central point of contact between executives and internal/external stakeholders

Manage meeting flow and event logistics to ensure smooth execution

Balance competing priorities and maintain confidentiality at all times

Plan and coordinate leadership meetings, including scheduling and logistics

Develop agendas, capture key decisions, and track follow-through on action items

Prioritize meetings with key stakeholders to align with organizational goals

Support critical initiatives by monitoring deadlines, dependencies, and deliverables

Proactively escalate risks and issues to senior leadership to maintain progress

Assist in tracking and reporting on strategic priorities and outcomes

Qualification

Microsoft Office SuiteOrganizational skillsTime-management skillsDiscretionProfessionalismCalendar management toolsCommunication skillsInterpersonal skillsWork independently