Komen Graduate Training Program UT MDACC ยท 5 hours ago
Administrative Director - Endocrine Neoplasia & HD
Houston, TX
Full-time
Hybrid
Lead/Staff, Director/Executive
$92K/yr - $138K/yr
5+ years expThe Komen Graduate Training Program at UT MD Anderson Cancer Center is seeking an experienced Administrative Director for their Endocrine Neoplasia and HD department. The role involves strategic planning, financial management, and operational oversight, ensuring compliance and fostering a culture of excellence within the department.
Hospital & Health Care
Responsibilities
Contributes to the development of major initiatives and departmental strategic planning with the Chair and Department Administrator
Establishes collaborative relationships with institutional, departmental, and extramural faculty and staff to assure advancement of organizational and departmental goals, programs and projects
Oversees internal controls and compliance with financial regulatory requirements
Drafts and reviews departmental policies as requested by the Chair and Department Administrator. Ensures that policies/procedures of the institution are communicated to personnel formally and informally by written and/or verbal means
Develops and provides formal and informal education on administrative, quality, and operational requirements to faculty and departmental staff
Oversees the effective management of resources. Manages departmental agreements and contracts and makes recommendations as needed
Directs the organization of the department programs and other special departmental events
Serves as consultant and participates actively on divisional and institutional committees
Oversees appropriate departmental and institutional continuing education programs
Provides administrative management and oversight of department operations of sections or programs, as assigned
Serves as the department designated liaison to DoIM Shared Services for Finance and Research. Assists with budgetary decisions for the department
Plans, recommends, and monitors expenditures to ensure the cost-effective allocation of funds
Responsible for the oversight of departmental proposals, grants, contracts, philanthropy, progress reports, and correspondence
Ensures that strategic and tactical plans for ongoing funding to supplement research and grant activities are developed and executed effectively and efficiently
Provides oversight to the overall business activities for the department
Responsible for directing and managing all budgetary & financial activities for operating and non-operating budgets, variance analysis, reporting, and monitoring expenses to ensure compliance
Plan and conduct analysis to determine the delineation of spending patterns/variances in identifying budget requests/changes. Provide recommendations for actions as a result of deficits
Prepares, justifies, and administers departmental and programmatic area budgets. Ensures all budgets are within institutional guidelines and in accordance with strategic plans
Evaluates expenditures to ensure all funds are utilized appropriately and effectively per institutional and regulatory guidelines
Develop the annual operating budget with department leadership (revenue, expense, faculty/personnel) and utilize divisional templates
Provide updates/resolve discrepancies
Direct the generation, analysis, and communication of financial reports (operating statement, professional activity, free balance)
Manage expense and revenue activity for all department funds, including salary and fringe accounts
Direct monthly reconciliations of statistical sample expense, EPIC-to-GL revenue, and personnel expense
Assist in the development of Faculty/APP Activity Targets, communicating monthly status to each faculty and APP management
Distribute Faculty Salary Increases and Faculty Recognition Program awards for the Chair and Department Administrator
Oversee maintenance of Chartfield Attribute Tool (CAT)
Educate and inform faculty and staff of financial requirements/processes for different funding sources, i.e. PRS, NCAP, M & O, Endowments, Philanthropy, Grants, Contracts
Recommend department policy and updates for any and all aspects of fiscal operations
Oversee the inpatient/outpatient charge capture reconciliation process
Direct and monitor the pre-award and post-award process for basic science grants and clinical trial awards
In conjunction with the Department Administrator and Chair, direct the department's clinical research pre-award budget development and contract negotiation process
Direct salary and effort allocation of research support staff funded on clinical trials, recommend funding changes, and oversee personnel change transactions (ePAFs)
Assist with quarterly effort certification for all clinical and research faculty and APPs
Direct financial reporting of the Bone Disease Program of Texas, which includes monthly financial reports, endowment compliance, billing for service center revenue in the Bone Histomorphometry Core Lab (BHCL), assessment of the BHCL fee schedule, and preparation of the annual service center review
Monitor the Samaan and Hanger Endowments for compliance and advise the stewards
Monitor ATC Multidisciplinary Research Fund
Advise faculty stewards on the appropriate uses of philanthropic and other designated funds
Directs facets of human resource management within the department, including recruitment, selection, credentialing and performance of classified staff
Assists with requests incremental positions using approved processes with well-developed, thoughtful, data-driven justifications
Coaches and counsel employees, and when required, implements the disciplinary process within institutional guidelines
In consultation with the Department Administrator, executes personnel actions including hiring, merit increases, terminations, promotions and reclassifications and funding changes
Assist with program analysis, planning, and development by providing information and reports from various institutional databases, e.g. GL, OBIEE, EPIC, Web Intelligence, SAP BI, Microsoft Power BI, SmartView, Peoplesoft, etc
Direct and assist with compiling department access metrics, drafting parts of position justifications, and analyzing EPIC reports for faculty and APP management as requested
Identifies potentially qualified applicants for administrative positions. Conducts interviews and makes hiring recommendations
Oversee Department's annual physical inventory in accordance with the guidelines provided by Property Control to ensure the required inventory lists are accurate, reconciled as required, and entered into the Department's database
Conducts educational activities for department personnel
Direct and counsel faculty members on a wide range of issues
Qualification
Required
Bachelor's Degree Management or related field
5 years Section or department management experience or project management experience
3 years Required experience with preferred degree
Must pass pre-employment skills test as required and administered by Human Resources
Preferred
Master's Degree Business Administration, Healthcare Administration or Public Administration
Department management or project management experience, including business analysis and/or finance
Benefits
Paid employee medical benefits (zero premium) starting on first day for employees who work 30 or more hours per week
Group Dental, Vision, Life, AD&D and Disability coverage
Paid time off (PTO) and Extended Illness Bank (EIB) paid leave accruals
Paid institutional holidays, wellness leave, childcare leave, and other paid leave programs
Tuition Assistance Program after six months of service
Teachers Retirement System defined-benefit pension plan and two voluntary retirement plans
Employer paid life, AD&D and an illness-related reduced salary pay program
Extensive wellness, recognition, fitness, employee health programs and employee resource groups
The University of Texas MD Anderson Cancer Center offers excellent benefits , including medical, dental, paid time off , retirement , tuition benefits, educational opportunities, and individual and team recognition.
Company
Komen Graduate Training Program UT MDACC
Through generous funding from Susan G.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase