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Global Relay · 6 hours ago

Executive Assistant

United States

Full-time

Remote

Mid, Senior Level

$90K/yr - $100K/yr

5+ years exp

Global Relay is a leader in enterprise information archiving, providing innovative solutions for highly regulated firms. The Executive Assistant will offer high-level administrative support to senior executives, ensuring smooth operations through effective calendar management, communication, and travel coordination.

EdiscoveryEnterprise Software

Responsibilities

Provide comprehensive administrative support to the senior executives, including proactive inbox management, calendar prioritization, and scheduling across multiple time zones

Exercise sound judgment in triaging requests, identifying urgent and high-impact matters, and sequencing competing priorities

Manage the full lifecycle of executive meetings, including agenda coordination, preparation of professional briefing materials (e.g., bios, presentations, background documents), logistics, and follow-up

Document meeting minutes, track action items, and ensure timely follow-through and accountability

Act as a central communications liaison between the executive offices, senior leaders, and internal stakeholders, ensuring clarity, responsiveness, and appropriate escalation

Coordinate complex domestic and international travel in partnership with the Global Relay Travel Team, including flight and accommodation bookings, itinerary planning, and preparation of detailed travel agendas

Manage executive expense submissions with accuracy and timeliness, collaborating with Accounts Payable as needed

Handle highly sensitive business, financial, and personnel information with the utmost discretion and professionalism

Support limited personal scheduling or calendaring needs, where required, in accordance with company guidelines

Qualification

Executive Assistant experienceCalendar managementTravel coordinationMicrosoft Office proficiencyCommunication skillsCollaboration platformsDiscretionProfessionalismOrganizational skillsTime-management skills