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University of Florida · 2 days ago

Associate Director of Program Management

Gainesville, FL

Full-time

Onsite

Lead/Staff, Director/Executive

$82K/yr - $90K/yr

4+ years exp

The University of Florida is seeking an Associate Director of Program Management to oversee gift agreements, contracts, and compliance while ensuring high legal and institutional standards. This leadership role involves collaborating with senior stakeholders and managing a skilled team to address complex challenges and drive organizational priorities forward.

Higher Education

No H1B

Responsibilities

Supervise, mentor, and support a team of specialists responsible for gift agreements, contracts, naming policy reviews, due diligence vetting, and foreign compliance processes

Provide day-to-day guidance, coaching, and performance feedback to ensure high-quality work and professional growth

Serve as an escalation point for staff questions, offering direction on compliance considerations and routing complex matters to the appropriate staff

Ensure team coverage, workload balance, and operational continuity during peak periods or staff absences

Align and delegate tasks in a strategic and efficient manner to support Advancement priorities and ensure resources are deployed where they achieve the greatest organizational impact

Oversee the allocation of resources for organizational priorities, in consultation with the Director

Ensure due diligence processes are completed thoroughly and consistently, including vetting of donors, partners, and naming opportunities

Monitor foreign compliance requirements and support staff in maintaining adherence to regulations and institutional standards

Collaborate with Gift Compliance, Finance & Accounting, and other partners to resolve documentation issues and ensure compliance alignment

Prioritize multiple assignments and execute strategies within limited timeframes to meet deadlines, ensuring deliverables are met

Identify obstacles, devise solutions and ensure timely resolutions

Ensure compliance with all University of Florida and Advancement regulations and best practices in office systems, practices, file maintenance and record keeping; ensure effective use of strategic tools and resources in alignment with UF Advancement’s Vision and Values

Partner with key stakeholders to communicate requirements, clarify processes, and troubleshoot issues, maximizing resources and efficiencies, with a focus on development and adherence to policies and procedures

Serve as subject-matter resource on agreement workflows, due diligence expectations, and compliance considerations providing training where appropriate and ensuring consistent communication with support teams across the organization

Communicate team process updates, policy changes, and workflow expectations clearly and proactively to internal partners

Build strong cross-departmental relationships to support efficient and compliant agreement execution

Oversee team use of technology and related workflow systems to ensure accurate tracking, documentation, and reporting of agreements and compliance activities

Identify opportunities to streamline workflows, strengthen documentation standards, and implement process improvements across the Program Management function

Develop and maintain internal guidelines, templates, and training materials to support consistent and compliant agreement and due diligence practices

Contribute to long‑term operational planning and process optimization initiatives within the Program Management team

Lead the development of forward-looking operational strategies that enhance efficiency, strengthen process consistency, and streamline workflows across Program Management functions

Coordinate and execute organizational priority projects for the team as necessary

Qualification

Program ManagementCompliance OversightStakeholder CollaborationAnalytical SkillsTeam LeadershipProject ManagementCustomer Service OrientationWindows Operating SystemsMicrosoft WordMicrosoft ExcelDonor DatabasesCommunication SkillsAttention to DetailOrganizational Abilities

Required

Master's degree in appropriate area of specialization and two years of appropriate experience or a bachelor's degree in appropriate areas of specialization and four years of experience

Preferred

+ 3-5 years of experience in business administration, public administration, Development/Advancement, compliance, nonprofit management, legal studies, or a related field

+ Demonstrated experience interpreting and applying institutional policies, regulatory requirements, and compliance standards

+ Prior experience supervising staff, leading teams, and coordinating complex workflows

+ Ability to manage multiple priorities, meet deadlines, and maintain accuracy in a fast-paced environment

+ Accuracy, attention to detail and a customer service-oriented attitude

+ Ability to work collaboratively as a team player, lead, influence and motivate others

+ Strong analytical skills with the ability to review agreements, identify risks, and recommend appropriate actions

+ Exceptional written and verbal communication skills, strong interpersonal abilities, and the capacity to engage effectively and collaboratively with a wide range of individuals are essential

+ Support the University's commitment to creating a respectful and collaborative work environment that values integrity, professionalism, and mutual respect in all interactions; demonstrated success collaborating with stakeholders; strong project management skills; experience in a data-driven environment; excellent organizational abilities; and the capacity to lead, influence, and inspire others are essential

+ Proficient in the following areas: Windows operating systems, Microsoft Word, Excel, and internet browsers and email platforms. Familiarity with donor databases, contact management systems, and tracking systems is also highly preferred