Poudre School District · 4 days ago
2025-26 School Office Manager Middle School-Webber Middle School
Fort Collins, CO
Full-time
Onsite
Senior Level
$26.55/hr - $29.74/hr
5+ years expPoudre School District is seeking a School Office Manager for Webber Middle School. The role involves managing the school administrative office, providing administrative support to the principal and staff, and overseeing various school operations and activities.
Education
Responsibilities
Perform financial duties, including reconciling and monitoring school-wide budgets, grants, and PSA accounts; maintain petty cash; research, create, run, and maintain financial and other reports; monitor and maintain building compensation plans; order and inventory office supplies, equipment, and textbooks; process purchase orders and oversee the process for vendor contracts, process warehouse orders, restricted checks, fund transfers, and travel and mileage reimbursements; monitor purchasing cards; and submit job orders; manage School Pay system for collecting student fees; prepare Employee Reports and other payroll/finance documents
Manage principal's calendar, including scheduling meetings, observations, and appointments. Compose, type, track, and/or submit correspondence, handbooks, newsletters, employee evaluations, and reports. Make travel arrangements as necessary. Maintain on-site employee personnel files and security and distribution of school building keys
Receive calls, greet visitors, and answer inquiries. Direct calls and visitors to the appropriate person as necessary. Assist students and parents with ParentVue passwords and navigation
Monitor substitutes scheduled for staff absences and obtain coverage within the building for absences not assigned through the system. May report and monitor employee absences through absence system. Arrange for, monitor, and sign time cards for substitutes
Supervise students in lunchroom, halls and office area as needed
May lead support staff, including training, assigning and guiding work, and assist with interviewing
Attend work and arrive in a timely manner
Maintain building rental calendar, telephone system, and building telephone tree
Serve on and attend various employee teams and attend all faculty meetings. Participate as a member of the building Crisis Team
Assist the athletic department with creating team rosters, tracking physicals, processing fee payments and ordering supplies/equipment
Assist in the organization of assessment testing and safety drills
Organize student/parent events such as conferences, back-to-school nights, open house, and student award nights. Coordinate staff events such as celebrations and retirements
Assist with production of master school schedule
Perform other duties as assigned
Qualification
Required
High school diploma or equivalent
Five years of progressive related experience, including experience supervising support staff
Equivalent combination of education and experience acceptable
Successful completion of First Aid and CPR, and Administering Medication in a School Setting (if not currently certified, successful completion must be done at earliest convenience after hire)
Criminal background check required for hire
Preferred
Specialized training beyond high school
Benefits
Health insurance
Dental insurance
Life insurance
PERA retirement
Paid time off
Short and long term disability
Other optional benefit elections
Company
Poudre School District
Poudre School District provides early childhood programs and specialized schools in elementary, middle, and high schools.
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
unknownKey Investors
Give Next
2023-06-14Grant
Leadership Team
Jeff Connell
Chief Operating Officer
Erich WonSavage
Chief Human Resources Officer
Recent News
2024-10-19
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