Bannock County ยท 10 hours ago
Administrative Assistant - Records
Pocatello, ID
Full-time
Onsite
New Grad, Entry LevelBannock County is seeking an Administrative Assistant for the Sheriff's Office to perform various administrative support and clerical duties. The role includes data entry for police records, maintaining files, responding to information requests, and assisting the public with record requests.
GovernmentPublic RelationsSocial
Responsibilities
Gathers, receives and reviews various citations, warrants, reports, legal papers, and other documents
Performs data entry of all documents and complaints to create and/or update computer files and records
Files and maintains files of departmental records including police reports, citations, warrants, detention bookings, and other documents
Maintains records and prepares billings for inmate prescription, medication, and medical fees
Answers incoming phone calls, greets the public, assisting and providing referrals to other departments or staff as needed
Receives and processes records requests by providing copies of records to the public, other law enforcement agencies, insurance agencies and companies according to department policies and procedures
Processes and performs data entry for Concealed Weapons Permits applications
Tracks, maintain, Processes and performs data entry for sex offender county and state required registration
Fingerprinting for general public for school, employment, etc
Receives and processes walk-in criminal and traffic reports for Sheriff's Office and routes them accordingly
Files various FBI information, fingerprint cards, and related legal documents received from courts and detention
Scans files and documents according to departmental procedures
Uses various software applications and/or maintains a database of information
Inventories and monitors office supplies according to department procedures
Performs all work duties and activities in accordance with County and Sheriff's Office policies, procedures and safety practices
Performs other related duties as required
Qualification
Required
High school diploma or GED equivalency is required
Knowledge of operation of a personal computer and various job-related software applications
Knowledge of record keeping practices and procedures
Knowledge of telephone etiquette and customer service techniques
Knowledge of basic bookkeeping and accounting skills
Knowledge of current office practices and procedures
Knowledge of English grammar, spelling, punctuation, and composition
Ability to learn Sheriff's Office programs, policies, procedures and processes sufficiently enough to convey related information to the public and other County staff
Ability to enter and retrieve data accurately and efficiently into a computerized police system
Ability to file and maintain records efficiently and accurately
Ability to maintain confidentiality of information processed or prepared
Ability to operate a variety of standard office equipment, including a personal computer and applications appropriate to assigned duties
Ability to maintain effective working relationships with other County employees, supervisory personnel, state and local elected and appointed officials and the public
Ability to communicate effectively both orally and in writing
Ability to follow detailed written and verbal instructions
Ability to respond appropriately to public inquiries and present a positive public image
Ability to perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines
Ability to perform multiple tasks simultaneously, including handling interruptions, and return to and complete tasks in a timely manner
Ability to perform time management and scheduling functions, meet deadlines, and set project priorities
Ability to work well under pressure and maintain a calm and professional demeanor, under stressful or adversarial conditions
Ability to use logical and creative thought processes to develop solutions according to written specifications and/or oral instructions
Company
Bannock County
Bannock County offers public services including tax administration, court assistance, and community safety.
Founded in 1893
201-500 employees
Funding
Current Stage
Growth StageCompany data provided by crunchbase