Inside Higher Ed · 1 week ago
Academic Office Manager - School of Arts and Humanities
Frederick, MD
Full-time
Hybrid
Mid Level
$30.21/hr - $33.23/hr
3+ years expInside Higher Ed is seeking an Academic Office Manager for the School of Arts and Humanities. This role provides administrative and customer support services to faculty, staff, and students while managing daily academic office functions in collaboration with leadership.
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Responsibilities
Utilize PeopleSoft Campus Solutions to input and monitor course schedules, instructor assignments, and run queries for requested departmental reports, research and analysis
Utilize the PeopleSoft Financial system for all procurement related functions involving departmental, restricted, and grant funds. Prepare budget transfers and initiate requests for journal entry corrections when appropriate. Ensure successful completion of services related to purchases, services and repairs. Support the AVP/Dean in monitoring department and grant budget data. Recommend departmental budget reallocations in preparation for annual budget development. Perform duties as appropriate if assigned as Manager Backup for escalated procurement documents
Support the AVP/Dean in the handling/submission absence reports, time reporting documents, and other HR related functions within the department. Collaborate with the AVP/Dean to ensure the collection of required documentation is accurate and complete for submission to HR and payroll, as it relates to the recruitment and hiring of faculty and staff. Orient new faculty and staff to department specific business practices
Serve as a disciplinary first point of contact and liaison for faculty, staff, and students. Maintain open and timely communication between all parties. Coordinate and/or process faculty requests for classroom-related equipment and materials. Utilize 25Live scheduling software
Provide extensive customer support to a diverse population of faculty, staff, administrators, students and external clientele. Exercise discretion, confidentiality and sound judgement in all matters
Interpret and adhere to academic policies and procedures, administrative business processes, and FERPA regulations
Serve on college-wide committees/task forces/planning groups. Attend meetings and disseminate information as appropriate
Create and maintain academic office specific protocols. Provide backup office coverage for other departments as needed
Maintain document storage and retrieval systems
Monitor textbook adoption process
Assist the Arts Center Director and relevant faculty and administrators in the handling of payments for performers and presenters, reception arrangements, box office personnel, equipment rentals, visual displays, marketing materials and program information
Collaborate with Continuing Education and Workforce Development administrators and support staff to coordinate all co-listed courses, including enrollments, cancellations, course materials, advertising, special events, concerts and outside presenters
Assist the Music faculty lead in coordinating applied music lessons schedules, purchase of music equipment and materials, payment for repertoire classes, music juries, faculty performances, scheduling of ensembles and, end of semester concert receptions, including paper supplies
Monitor multiple grant-funded and special budgets for the Theater, Gallery, and Music departments. Make recommendations for budget transfers as needed. Coordinate and disseminate data for Shield’s Scholarship student awards, ensure gate receipt and framing order monies are deposited and moved into the proper accounts for payment to guest artists and student award winners
Perform other duties as assigned
Qualification
Required
Associate degree or military experience in administrative support
Three years of related experience in administrative support
Preferred
Bachelor's degree
Experience using Microsoft Office Suite, PeopleSoft Modules (human resources, financial, student system) and standard office technology and equipment
Two years of experience in a K-12 or higher education institution
Ability to work effectively with a wide range of constituencies in a diverse community
Benefits
Medical insurance
Dental and vision plans
Waiver of FCC tuition for employee and eligible dependents
Tuition reimbursement
Generous leave benefits
Retirement plans
And more!
Company
Inside Higher Ed
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2022-01-10Acquired
2006-08-31Series Unknown
Leadership Team
Stephanie Shweiki
Director, Foundation Partnerships
Recent News
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