Inside Higher Ed · 3 weeks ago
EXECUTIVE ASSISTANT, VP of Development and Campaigns, Development & Alumni Relations
Boston, MA
Full-time
Onsite
Mid Level
$62K/yr - $82K/yr
3+ years expInside Higher Ed is seeking an Executive Assistant for the Vice President of Development and Campaigns at Boston University. This role is pivotal in providing high-level administrative support, managing communications, and ensuring smooth operations within the Advancement team to help advance the University's philanthropic goals.
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Responsibilities
Serve as a primary point of contact for the VPDC, handling communications and inquiries from university administrators, trustees, donors, and staff
Provide high-level administrative support, including drafting correspondence, managing confidential materials, preparing presentations, and working closely and collaboratively with the campaign team
Maintain and update campaign, prospect and donor information and assist team members in accessing and interpreting data
Assist with travel planning, expense reports, and other administrative duties to ensure smooth day-to-day operations
Anticipate needs and proactively manage priorities to ensure the VPDC's time is focused on strategic initiatives
Coordinate complex calendars and scheduling logistics for VPDC, the campaign team, and other VPDC direct reports
Organize and prepare agendas, briefing materials, and follow-up actions for meetings involving senior leadership and external stakeholders
Manage event and meeting logistics, including invitations, agendas, catering and on-site coordination
Support ongoing process improvement by identifying opportunities to streamline workflows and enhance operational efficiency
Leverage technology and best practices to improve coordination, communication, and overall effectiveness in supporting the VPDC and campaign initiatives
Coordinate with other administrative staff and provide training or guidance on data and operational tools as needed
Develop knowledge of university policies and procedures and apply those to daily work
Qualification
Required
Bachelor's degree required
3-5 years of experience providing executive-level administrative support in a complex organization
Exceptional communication and interpersonal skills; ability to interact effectively and professionally with individuals at all levels, internally and externally
Excellent organizational skills and proven ability to manage complex calendars and competing priorities
Strong judgment and discretion in handling confidential information; operates with composure under pressure
Ability to thrive in a fast-paced, deadline-driven environment and pivot quickly to evolving priorities
Demonstrated ability to manage up, serve as a gatekeeper, and anticipate leadership needs
Entrepreneurial mindset with a proactive approach to problem-solving and continuous improvement
Collaborative and innovative, with the ability to build relationships and align priorities across teams
Proficiency with donor databases/CRM systems and data management tools
Strong aptitude for leveraging technology and streamlining processes to improve efficiency and accuracy
Advanced skills in Microsoft Office Suite and other productivity platforms
Willingness to work beyond standard hours as needed for events and high-priority meetings
Preferred
Experience in higher education or nonprofit advancement preferred
Company
Inside Higher Ed
Inside Higher Ed is the online source for news, opinion, and jobs related to higher education.
51-200 employees
Funding
Current Stage
Growth StageTotal Funding
unknown2022-01-10Acquired
2006-08-31Series Unknown
Leadership Team
Stephanie Shweiki
Director, Foundation Partnerships
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