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Arapahoe County · 19 hours ago

Sr Accounts Payable/Payroll Specialist (Hybrid Work Schedule)

Littleton, CO

Full-time

Hybrid

Mid, Senior Level

4+ years exp

Arapahoe County government serves its communities, and they are seeking a Sr Accounts Payable/Payroll Specialist. This role involves performing technical and analytical duties to support the Accounts Payable and Payroll teams, ensuring accurate processing and compliance with financial policies.

Government

Responsibilities

Assists with the preparation and processing of biweekly payroll, including data entry, employee timesheet verification, and benefits deductions in the county's financial system

Assists in reconciling payroll and accounts payable bank accounts

Supports the accounts payable function in the financial system through reviewing AP invoices for completeness, accuracy, and compliance with County financial policies and procedures and resolve any issues encountered whether technological, mathematical, procedural or human error

Interprets and enforces financial policies per subject matter areas to include travel, business expense and purchasing card policies, assists in establishing and modifying documentation, implementing accounting and internal control procedures, and recommends and drives process improvement initiatives within subject matter area

Serves as resource on payroll regulations and compliance through interpretation of IRS tax code, Colorado Dept. of Revenue tax code, FLSA, HIPPA and other regulatory bodies

Maintains electronic and physical financial records in accordance with County policies and record retention schedules

Runs standard reports and queries from financial systems, compiles data for use by management or auditors

Help research, understand, and ensure compliance with applicable regulations, internal controls, and audit requirements

Trains County staff, managers, directors and elected officials on Travel, in-Town Mileage and Business expenses and accounts payable policies and procedures, including hands-on training on SAP financial system as well as purchase card training for employees

Serves as backup to the Finance Department reception desk and assist employees and vendors regarding payroll and payment inquiries

Assists with year-end financial activities such as W-2 and 1099 processing

Participates in continuous improvement efforts to streamline and enhance payroll and accounts payable processes

Support the company's JPMorgan Single-Use Account (SUA) program by managing vendor enrollment and deactivation, monitoring daily and monthly SUA activity, ensuring adherence to internal controls, and proactively engaging vendors and internal partners to enhance program utilization and efficiency

Support the management of the organization's Amazon Business account, ensuring accurate user access, purchasing controls, and compliance with internal policies

Assist with the management of the county's purchasing card program through compiling, analyzing, and reviewing transaction data as well as resolving issues and answering questions regarding such transactions

Assist with maintenance and verification of vendor information for accounts payable

Qualification

Accounts PayablePayroll ProcessingSAPAccounting PrinciplesMicrosoft ExcelCustomer ServiceInterpersonal CommunicationAttention to DetailConfidentialityIntegrity

Required

In depth knowledge of basic accounting, accounts payable and payroll principles

Knowledge of accounting office methods, practices, procedures, and equipment

Ability to prepare and maintain accounting and payroll records, reports, and files

Strong customer service and interpersonal communication skills

Ability to communicate effectively, both orally and in writing, ability to establish and maintain effective working relationships with department heads, supervisors, subordinates, vendors, and other employees

Ability to manage multiple deadlines with a high degree of accuracy and attention to detail

Ability to perform system maintenance and application testing

Ability to prepare and maintain complex payroll records, reports, and files

Proficiency in Microsoft Office Suite, particularly Excel, and experience with financial or ERP systems, such as SAP

Ability to handle sensitive information with confidentiality and discretion

High school diploma or GED equivalent

4+ years progressively responsible payroll, accounts payable, and/or accounting processing experience

At least 5 years of accounts payable experience and /or general accounting experience, 2 years of which were within local government

Any equivalent combination of education and work experience that satisfy the requirements of the job will be considered

Must successfully pass pre-employment testing and background check

Position is deemed essential, and incumbents must be available for emergency events and available to work outside of normal hours on occasion including evenings, holidays and weekends