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Aston Carter · 5 hours ago

Administrative Assistant

Irvine, CA

Contract

Onsite

Mid, Senior Level

$25/hr - $28/hr

5+ years exp

Aston Carter provides world-class corporate talent solutions and is seeking an Administrative Assistant to manage front desk operations and support various departments. The role involves visitor management, scheduling, and providing comprehensive administrative support across the organization.

ConsultingHuman ResourcesInformation Technology

Growth Opportunities

Responsibilities

Greet and check in all visitors, clients, and staff using the SINE system

Prepare visitor badges and notify hosts via Teams upon visitor arrival

Maintain a clean and welcoming reception area

Assist IT team with creating IT user tickets and perform Netsuite data entry

Serve as the point of contact for ad-hoc HR tasks due to time zone differences

Assist with payroll, onboarding, and answer general benefits questions

Answer and route incoming calls using Teams and the company phone system

Manage meeting room reservations and assist with scheduling conflicts

Prepare internal email announcements and coordinate monthly fridge cleaning

Receive, sort, and distribute mail and packages

Manage scheduling for the company apartment and company vehicle

Maintain inventory and supplies within budget and order food and beverages

Coordinate food orders for company events and ensure dietary restrictions are collected

Support setup and cleanup during events, including washing dishes

Maintain badge sticker inventory and support onsite teams with ad-hoc requests

Qualification

Administration experienceHR experienceMicrosoft Office proficiencyPayroll experienceERP experienceCustomer service skillsProfessional demeanorSpanish communicationCommunication skills