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InterSources Inc · 1 month ago

Legal Secretary

Albany, NY

Full-time

Onsite

New Grad, Entry Level

InterSources Inc is a Small, Woman, and Minority-Owned Business Enterprise specializing in IT Consulting Services. They are seeking a Legal Secretary to assist in the investigation of administrative complaints, prepare investigative reports, and manage correspondence related to various inquiries and investigations.

Artificial Intelligence (AI)Cyber SecurityInformation TechnologySoftware

Growth Opportunities

Responsibilities

Participating in the investigation of administrative complaints and developing an investigative plan for cases involving violations of State Education Law 6530

Obtaining, reviewing, tracking, and documenting all necessary investigative materials and activities in relevant databases and software applications

Preparing an investigative summary report for all investigations

Coordinating, researching, preparing, and proofreading responses for review and approval related to Freedom of Information Law (FOIL) requests

Coordinating, researching, preparing, and proofreading Executive Correspondence Unit (ECU) inquiries received from the Governor's or Commissioner's Offices

Coordinating and following up on the provision of all subpoenas needing to be requested or responded to by gathering all relevant materials, conducting any necessary research, preparing all documentation, and communicating where necessary with external stakeholders, or the Board for Professional Medical Conduct or Division of Legal Affairs for review and approval

Presenting investigations before an Investigations Committee of the Board for Professional Medical Conduct

Conducting in-person and telephone interviews of complainants, witnesses, and subjects of investigation

Telephone communication to/from licensees, attorneys, complainants, facilities, or other external stakeholders

Drafting and proofreading correspondence to subjects, witnesses, complainants, facilities, or other external stakeholders related to a complaint or investigation

Coordinating, tracking, and responding to inquiries made through the relevant Bureau Mail Log (BML)

Preparing, tracking, disseminating outgoing and incoming mail

Maintaining and coordinating the scheduling of meetings or other conferences, as well as assisting with technological needs during meetings and conferences

Scanning of various documents such as medical records, quality assurance files, and others to be saved in electronic format, place them in proper files, and distribute them to appropriate staff

Other responsibilities as assigned by the supervisor

Qualification

Legal terminologyMicrosoft Office SuiteWeb-based applicationsInvestigative techniquesSharepointTask managementWritten communicationOral communicationOrganizational skills