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City of Boca Raton · 1 day ago

Office Assistant

Boca Raton, FL

Full-time

Onsite

New Grad, Entry Level

The City of Boca Raton is seeking an Office Assistant to perform difficult clerical work in a municipal office. The role involves tasks such as checking forms for accuracy, acting as a receptionist, maintaining files, and composing correspondence.

Home ImprovementPersonal Development

Responsibilities

Checks forms, records, reports, applications, and other materials for accuracy, completeness, and conformity with established procedures

Acts as receptionist, answers telephone inquiries about routine procedures and policies, relays and dispatches messages as required; operates base station radio

Types letters, invoices, reports, licenses, permits, contracts, requisitions, vouchers, personnel, statistical reports, and other material from rough drafts, marginal notes, or verbal instructions

Maintains files, assembles information from various sources for records and reports

Maintains inventories and mailing lists, orders supplies, and prepares special purchase orders; processes receiver notices and DPV's

Composes routine correspondence; prepares a variety of routine reports

Collects fees and prepares invoices; verifies account balances on computer

Operates standard office machines, word processing, and data entry equipment

Makes copies of materials and assembles same for inclusion in reports, documents, agendas, etc

Composes routine correspondence; maintains radio communications log and equipment exchange log

Computes and extends figures; posts records to accounts

Prepares travel vouchers, collects receipts, and processes for reimbursement

Sells Beach Permits

Performs related tasks as required

Qualification

Clerical techniquesTyping (40 WPM)Office equipment operationData entryBusiness EnglishMathematical calculationsEffective communicationOrganizational skills

Required

General knowledge of standard office practices, procedures, equipment, and clerical techniques

General knowledge of business English, spelling, and arithmetic

Ability to type accurately at a rate of 40 WPM

Ability to make arithmetical calculations and file alphabetically

Ability to establish and maintain effective working relationships with associates and the general public

Ability to understand and follow oral and written instructions

Possess and maintain a valid Florida driver's license with no more than six (6) points in the last three (3) years prior to employment or able to obtain within thirty (30) days of hire

Attach proof of a valid license with your application

Attach proof (diploma or degree or transcripts) of highest education completed with your application

Experience performing general clerical and/or office duties

Benefits

ANNUAL LEAVE: Shall accrue prior to an employee attaining permanent status in the classified service and may be used after six (6) months of employment at the sole discretion of the Department Head, but it shall not be paid out upon resignation or termination unless the employee has attained permanent status (one full year). The maximum accrual is 360 hours.

SICK LEAVE: 8 hours per month. Any hours in excess of 960 will be paid off annually at 50%. Upon retirement, employees with a minimum of 5 years continuous service will receive 50% of sick leave balance. Termination for reasons other than retirement shall be entitled to payment for accrued, but unused sick leave, as follows:

HEALTH INSURANCE (Premiums): Employee Medical (Base Plan) - Paid 100% by City. Employee contributions are required for the buy up employee coverage plans. Employee Dental (DHMO or Basic PPO Plan) & Vision (Basic Plan) paid 100% by City. Employee contributions are required for the Employee + Dependent(s) for the Medical, Dental, & Vision Plan.

CONTINUOUS SERVICE BENEFIT: As of December 1, each year - Paid during the month of December.

RETIREMENT PLANS: The two pension/retirement options are listed below:

Optional: 457 Deferred Compensation Savings Plan is available.

HOLIDAYS: 15 per year: 12 recognized holidays and 3 floating days which are allocated for the fiscal year beginning October 1, to all 8 hour per day employees.

FUNERAL LEAVE: Up to 3 workdays - In State; Up to 5 workdays - Out of State.

TUITION REIMBURSEMENT: Full-time employees are eligible for tuition reimbursement as outlined in the City’s Tuition Reimbursement Policy which is available in Human Resources and subject to the availability of departmental funds.

MILITARY LEAVE: Members in military reserve units who attend annual training are entitled to paid leave not to exceed 30 days each calendar year.

EAP: Employees, spouses, and eligible dependents have access to five (5) face-to-face sessions with a counselor through Cigna's Employee Assistance Program (EAP).