CHP 11-99 Foundation · 3 days ago
Accounting Specialist
Costa Mesa, CA
Full-time
Onsite
Entry, Mid Level
$33/hr - $36/hr
2+ years expThe CHP 11-99 Foundation is a nonprofit organization dedicated to supporting California Highway Patrol employees and their families. The Accounting Specialist will assist with day-to-day accounting activities, including accounts payable, accounts receivable, and financial reporting, ensuring compliance with nonprofit accounting standards.
Non-profit Organization Management
Hiring Manager
Lynn Banks
Responsibilities
Enter invoices in a timely and accurate manner, preparing necessary backup if needed
Process payments via check, ACH, or other methods while maintaining supporting documentation and confidentiality
Maintain accurate vendor files and respond to inquiries promptly
Record and reconcile incoming contributions, grants, and program-related or event revenue
Prepare and distribute invoices, receipts, and acknowledgments as appropriate
Support donor record management and integration between Raiser’s Edge and Financial Edge NXT (FENXT)
Monitor outstanding receivables and assist with collections follow-up when necessary
Assist with journal entries, accruals, and month-end close activities
Maintain organized documentation in accordance with audit and grant compliance standards
Maintain and monitor changes in Fixed Assets within the FENXT environment, creating journal entries as needed
Assist with reports needed for Accounting Firm Preparation of Tax Returns
Assist with reports needed for Audit Firm Preparation of Annual Audit
Assist with the preparation of 1099s and other required annual and bi-annual filings
Generate financial and donor reports using Raiser’s Edge and Financial Edge NXT for Annual Report, Grant Requests, Philanthropy Department Requests, and others as needed
Prepare spreadsheets and analyses in Microsoft Excel to support budgeting grant reporting, and other reports needed or requested
Assist with and/or prepare reports needed for Board, Staff and Event Meetings
Prepare reports as needed or requested
Communicate effectively with internal departments, program staff, and external partners
Support process improvement initiatives and help maintain documentation of accounting procedures
Uphold confidentiality and ensure adherence to nonprofit accounting policies and GAAP standards
Qualification
Required
2–4 years of hands-on accounting or bookkeeping experience, ideally within a nonprofit environment
Proficiency in Microsoft Excel (including pivot tables and VLOOKUPs)
Strong data entry accuracy and attention to detail
High level of organization, reliability, and accountability
Strong analytical and problem-solving skills
Ability to work both independently and collaboratively within a team
Excellent communication and time management skills
Preferred
Associate's or Bachelor's degree in Accounting, Finance, or related field preferred (equivalent experience considered)
Familiarity with fund accounting and donor management systems preferred
Experience with Financial Edge NXT and Raiser's Edge is preferred but not required
Benefits
Eligible for medical insurance
Other insurances
Retirement plan
PTO
Company
CHP 11-99 Foundation
The California Highway Patrol 11-99 Foundation was founded in 1982, by philanthropist Bob Weinberg, to provide emergency financial assistance to California Highway Patrol employees and their families in times of crisis and to provide scholarships to their children.
11-50 employees
Funding
Current Stage
Early StageCompany data provided by crunchbase