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County of Humboldt · 13 hours ago

Legal Office Assistant I/II - Sheriff's Office

Eureka, CA

Full-time

Onsite

Entry, Mid Level

$16/hr - $24/hr

1+ years exp

Humboldt County is seeking a Legal Office Assistant I/II for the Sheriff's Office to provide a variety of legal office support. The role involves processing legal documents, maintaining records, and performing receptionist duties while ensuring confidentiality and compliance with established procedures.

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No H1B

Responsibilities

Reads and processes various legal documents such as court calendars, court orders, booking slips, probation reports, criminal records, petitions, proofs of service, garnishments, arrest warrants and other legal information for maintaining records

Verifies, codes, edits, enters and retrieves legal data and prepares reports from an on-line or personal computer system following established formats; may access confidential statewide data files

Reviews legal documents, arrest or incident records, probation reports, files and cases to identify inaccurate, inconsistent and unclear codes, data and other information; notifies appropriate staff and may participate in resolving problem situations; checks court and legal documents for proper authorization and obtains missing signatures; refers documents to the proper Superior Court judge; issues marriage licenses, fictitious business name statements and other documents

Compiles data from multiple sources to complete and process legal forms, documents and reports in accordance with established procedures

Types correspondence, reports, forms and specialized documents related to the functions of the organizational unit to which assigned from drafts, notes, dictated tapes, or brief instructions, using a typewriter or word processor; may compose standard correspondence from brief instructions; may enter and retrieve information from an on-line computer system

Proofreads and checks typed and other materials for accuracy, completeness, compliance with departmental policies, and correct English usage, including grammar, punctuation, and spelling

Establishes and maintains office and case files; researches and compiles information from such files; closes and purges files according to established procedures

Receives and screens visitors and telephone calls and takes messages, often in difficult or emergency circumstances; provides information regarding County or unit activities and functions to clients, the public and other staff which may require the use of tact and discretion or the interpretation of policies, procedures or guidelines; maintains confidentiality of information

Operates standard office equipment, including word processors, facsimile equipment and central telephones

May perform general office support activities such as opening and distributing mail, processing outgoing mail, receiving and processing fees, fines or other monies, and ordering office supplies

Qualification

Legal documents knowledgeWord processing skillsRecord keeping practicesBusiness data processingOffice practices knowledgeTactDiscretionJudgmentPrioritizing workComposing correspondenceOrganizing filesInitiative

Required

Legal documents, forms and terminology

Policies and procedures related to the department to which assigned

Business data processing principles and the use of word processing or personal computing equipment

Business letter writing and the standard format for typed materials

Office practices and procedures, including filing and the operation of standard office equipment

Record keeping principles and practices

Correct English usage, including spelling, grammar and punctuation

Business arithmetic, including percentages and decimals, and basic bookkeeping practices

Reading and understanding legal and court documents and extracting relevant information

Performing detailed legal office support work accurately

Composing routine correspondence from brief instructions

Operating standard office equipment, including a word processor and computer terminal

Using initiative and sound independent judgment within established guidelines

Prioritizing work and coordinating several activities

Dealing tactfully and effectively with a variety of individuals, some of whom may be hostile or irate and/or from varying ethnic and socio-economic backgrounds

Organizing and maintaining accurate files and records

Making accurate arithmetic calculations

Understanding and carrying out oral and written directions

Specified positions may require skill in typing accurately at a rate sufficient to produce final documents and enter information into a computer system

Specified positions may require possession of a valid California driver's license

Specified positions may require evening or off-shift work, and may require acting as matron

Specified positions may require being able to pass a detailed background review

Legal Office Assistant I: One year of general clerical or office assistant experience

Legal Office Assistant II: In addition to the above, one year of experience which required the use of legal terminology and concepts to provide a variety of office support at a level equivalent to the County's class of Legal Office Assistant I