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State of Florida · 2 days ago

Judicial Support Specialist 2 (Administrative Assistant) - Circuit Criminal Division (County Funded)

Miami, FL

Full-time

Onsite

Entry, Mid Level

$36K/yr - $36K/yr

2+ years exp

The State of Florida is seeking a Judicial Support Specialist 2 to provide advanced administrative assistance within the Circuit Criminal Division. The role involves managing communication, scheduling, and maintaining confidential files while supporting case managers and program coordinators.

Government Administration

Responsibilities

Screens and refers callers and visitors

Responds to inquiries

Maintains appointment schedules

Monitors calendar which may require scheduling of hearings or meetings

Retrieves and delivers court orders and evaluations to the necessary parties

Extracts, summarizes, and assembles material from files

Maintains complex filing systems including confidential files

Maintains an adequate supply of office materials and supplies, and maintains office equipment

Prepares correspondence in accordance with established policies and procedures

Assists the supervisor and case managers with daily responsibilities as necessary

Files, logs evaluations, faxes court orders, reports arrest forms, and charging instruments to the appropriate parties

Attends to visitors in the front office window

Reviews case files, report forms, and court orders; annotates and updates case files

Sets up outpatient appointments and initiates the proper documentation

Maintains daily communication with attorneys (Assistant Public Defenders, Assistant State Attorneys and private counsel); staff members from the various community-based mental health facilities; detention facilities; judges, judicial assistants, the Department of Children and Families, Jackson Memorial Hospital Forensic Team, etc

Contacts doctors for all evaluations due in court

Drafts court orders for signature

Makes referrals to the court regarding defendants whose competency is in question

Delivers transportation orders to the jail

Performs related work as required

Qualification

Administrative office experienceBilingual in English/SpanishOffice practicesRecord maintenanceEffective communicationCustomer serviceOffice equipment operationIntegrityConfidentiality