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Martin-Harris Construction LLC · 11 hours ago

Office Manager

Golden, CO

Full-time

Onsite

Senior Level

$28/hr - $36/hr

5+ years exp

Martin-Harris Construction LLC is the largest general contractor in Nevada, serving clients throughout the Southwest. The Office Manager oversees daily front-office operations, providing high-level administrative support to leadership and project teams while maintaining a professional environment and coordinating office logistics.

Building MaterialConsultingReal Estate

No H1B

Responsibilities

Receive and announce all company guests

Office at reception desk

Answer incoming phone calls

Communicate clearly and effectively with all associates regarding changes, updates and enterprise affecting items

Check daily voicemail messages

Receive, sort, open, date stamp, and distribute all incoming mail

Maintain associate contact list for the Colorado office

Order all kitchen and cleaning supplies, paper products and Front-end office supplies

Call for service on cleaning services

Cost comparison tracking for office supplies & services

Prepare UPS and FedEx shipping labels for Associates as needed. Call for Pick-up

Receive and distribute all incoming packages immediately upon arrival

Receive and distribute incoming and outgoing submittals, plans, etc

Assist in updating and maintaining completed and current project information spreadsheets in shared drive

Set up conference room bookings as requested

Train back-up staff on phone and front-end duties

Assist various departments, i.e., creating spreadsheets, reviewing emails, stuffing envelopes, shredding, setting up binder books, correspondence, etc

Track and maintain Colorado office events calendar

Track received company gifts and send appropriate Thank-you’s

Community Outreach – Track volunteers, prepare gifts and assist with events

Track and order Name Plates and Name Tags for new or promoted Associates through the main office

Track and order Business Cards for all Associates through the main office

Coordinate with hiring managers and Staffing Specialist to complete onboarding procedures for new Associates including, but not limited to, submitting the I.T. Account Creation Form, setting up drug tests, and preparing welcome bags for new Associates

Match receipts to the Corporate AMEX Statement for the senior level management

Assist in overseeing general office operations while performing advanced, diversified and confidential administrative support to Colorado executive and senior-level management as well as other associates within the organization

Prepares correspondence and reports which may include responding to inquiries on behalf of the Colorado Executive or senior-level management

Explain policies and procedures to other parties based on knowledge of company and department guidelines

Proficient with calendar management in order to coordinate appointments and schedules of all associates

Oversees staff interactions and responds to their queries on office management issues as well as acting as a liaison between the department heads, executives, and external groups

Arranges travel processes, including flight, hotel bookings and car rentals for management

Prepares high quality presentations, reports, and other documents using word processing, spreadsheet and presentation software systems currently have in place. Some presentations may be confidential in nature

See to the special needs of the Colorado executive and senior-level managers and handle confidentially, matters that may be personal in nature

Oversee successful onboarding procedures for new Associates

Conduct New Hire Orientation for new Associates and ensure timely submission of new hire paperwork to HR

Assist Accounting personnel with tracking and ensuring invoices are distributed to correct project teams and processed within 48 hours

May prepare reports such as budget expenditures, statistical reports or performance measures

Prepare and/or track expense reports and invoices for Northern NV executive and senior-level management

Must be a Self-Starter with demonstrated ability to maintain accountability, manage multiple priorities, and work independently while functioning as part of a cooperative team

Ability to plan and organize meetings including off-site locations, agenda planning and management, event and meeting planning and logistics

May be asked to coordinate or direct the work of other personnel and/or train others

Other duties as assigned

Qualification

Office management experienceMicrosoft Office SuiteVerbal communication skillsAnalytical abilitiesOrganizational skillsTime management skillsEvent planningCreative thinkingMentoring skillsTeam collaborationPresentation skills

Required

Professional in appearance – see Dress Code Policy

Professional vocal qualities (pitch, volume, and pace variability) are required

Must be creative and driven

Ability to mentor, inspire, and motivate other associates

Must have excellent verbal and written communication skills, organizational and time management skills and analytical abilities

Be proficient with Microsoft Office Suite, Outlook, and Internet. Experience with Sage/Timberline a plus

Should have at least five years of high-level administrative and office management experience

Willing to learn MHC procedures and be a member of the overall MHC team

Willing to work as a team member to assist the team in critical deadlines and tasks

Dedicated and cares about the work they are doing

This position requires a physical lifting capability of 10-50 pounds and requires repetitive hand movements as well as physical dexterity and mobility