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California Department of Justice · 3 days ago

Assistant Office Manager

San Diego County, CA

Full-time

Hybrid

Mid, Senior Level

$7,172/mo - $8,910/mo

The California Department of Justice is seeking an Assistant Office Manager in the Division of Administrative Services, Legal Support Operations. This role involves planning, managing, and directing staff providing legal support services while ensuring compliance with policies and procedures.

Law EnforcementNon Profit

Growth Opportunities

Responsibilities

Independently plans, manages, and directs staff providing legal support services to executive, attorney, paralegal, and other professional and administrative staff

Interfaces with legal division management and senior attorney staff across a variety of practice areas to resolve sensitive, confidential, complex, and high impact issues

Ensures mission critical work is anticipated, planned, and delivered in support of the Attorney General’s Office

Directly supervises Legal Specialists (Analyst Is and IIs), Legal Support Supervisor IIs (LSSII), and indirectly supervises approximately 60 other staff members including supervisors, legal secretaries, and other clerical support staff

Provides oversight of all activities related to legal support services, including personnel and human resources management; legal secretary assignments; job design; recruitment and retention; hiring and selection; training and development; performance evaluations; labor relations; conflict management; discipline; and workers’ compensation

Reviews concerns and makes recommendations for resolution; conducts and reviews performance evaluations and disciplinary actions

Advises and consults with representatives from each legal division to resolve sensitive and confidential matters, discuss policies and procedures, address operational changes, and ensure mission critical work is delivered timely and effectively

Collaborates with a variety of internal programs to develop and implement initiatives that enhance the skills and knowledge of legal support staff and ensures compliance with applicable policies and procedures

Maintains current knowledge of trends in law office administration and technology to improve service, increase efficiencies, and enhance client communication

Qualification

Personnel managementLegal support servicesTrainingDevelopmentPerformance evaluationsLabor relationsConflict managementCommunication skills

Required

Independently plans, manages, and directs staff providing legal support services

Interfaces with legal division management and senior attorney staff across a variety of practice areas

Resolves sensitive, confidential, complex, and high impact issues

Ensures mission critical work is anticipated, planned, and delivered

Directly supervises Legal Specialists (Analyst Is and IIs) and Legal Support Supervisor IIs (LSSII)

Indirectly supervises approximately 60 other staff members including supervisors, legal secretaries, and other clerical support staff

Provides oversight of all activities related to legal support services

Personnel and human resources management

Legal secretary assignments

Job design

Recruitment and retention

Hiring and selection

Training and development

Performance evaluations

Labor relations

Conflict management

Discipline

Workers' compensation

Reviews concerns and makes recommendations for resolution

Conducts and reviews performance evaluations and disciplinary actions

Advises and consults with representatives from each legal division

Resolves sensitive and confidential matters

Discusses policies and procedures

Addresses operational changes

Ensures mission critical work is delivered timely and effectively

Collaborates with a variety of internal programs

Develops and implements initiatives that enhance the skills and knowledge of legal support staff

Ensures compliance with applicable policies and procedures

Maintains current knowledge of trends in law office administration and technology

Improves service, increases efficiencies, and enhances client communication

Performs tasks that require driving, bending/stooping, carrying/lifting up to 25 pounds, climbing, kneeling, reaching/twisting, manual dexterity grasping/keyboard, pushing/pulling, prolonged standing/sitting, frequent walking

Handles demanding, high-pressure position with frequent interruptions and multiple deadlines

Occasional travel may be required, locally and with the State