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HNI Corporation · 1 day ago

Contracts Analyst II

Muscatine, IA

Contract

Hybrid

Mid, Senior Level

4+ years exp

HNI Corporation is a global family of brands dedicated to enhancing workplace and home environments. They are seeking a Contracts Analyst II who will be responsible for reviewing contracts, ensuring compliance with regulatory requirements, and providing analytical support for public sector contracts across multiple companies.

FurnitureHome DecorManufacturing

Responsibilities

Analyze and interpret government contracts (federal, state, and local) and commercial contracts to identify documentation and reporting requirements

Continuously monitor Federal, State/Local, Education, Healthcare, and Cooperative contracts for changes in pricing, product, program, or terms. For certain contracts, utilization of the end customer’s electronic or manual contract modification processes will be required. Managed portfolio to include complex and/or higher risk contracts

Create Product Price Change Authorization documents (PPCAs) to support contracts and reflect modifications and/or changes and work with the Pricing Team to ensure contracts appropriately supported in our ERP System (Oracle EBS)

Maintain contract listing and track and calendar important contract dates such as renewals, re-bids, and modification periods

Maintain contract summaries providing dealers and sales teams a reference guide with important contract details

Analyze contract performance for all contract renewals and new contract proposals

Develop, document, maintain, and communicate standard work and procedures related to core contract administration including contract sales volume reporting

Build a relationship with contracting specialists/officers, including GSA, and be the primary day-to-day contact. Partner with other business functions to improve overall understanding of the impact contracts have on HNI and the individual operating company

Serve as a subject matter expert. Respond to government business questions from other business functions, dealers, and the sales teams. Troubleshoot issues for government end users, contracting officers, and dealers

Develop and maintain compliance checklists and tracking tools to ensure fulfillment of all contractual obligations

Collaborate with Legal, Finance, Operations, and other departments to implement necessary compliance actions

Track compliance documents required of dealers such as Special Representative Agreements and flow-down letters

Collaborate with other team members to identify and develop process improvements to increase efficiencies and reduce compliance risk. Identify opportunities and offer recommendations to management for process improvements

Save contract documents in a manner and location that complies with organization and team policies, and which can be referenced with relative ease upon a future contract audit

Assist in preparing reports, certifications, and audit responses related to government contracts

Assist with Federal, State/Local, Education, Healthcare, and Cooperative contract sales volume reporting and fee payments. Reports to include complex and/or higher risk contracts

Support internal and external audits, including gathering required documentation and tracking corrective actions. Provide support during audits and auditor site visits

Maintain organized records and documentation related to government contracts and compliance efforts

Create Business Intelligence (BI) reports as needed

Monitor regulatory changes and updates that impact contract compliance requirements

Provide training and guidance to internal stakeholders on contract compliance obligations