Watermark Home Services · 2 days ago
Executive Administrative Assistant
Columbus, Ohio Metropolitan Area
Full-time
Onsite
Senior Level
5+ years expHaven Services, LLC is seeking a highly trusted and detail-oriented Executive Administrative Assistant – Legal & Human Resources to provide executive-level administrative and operational support to the General Counsel. This role serves as a critical connector between Legal and Human Resources, supporting sensitive legal, employee relations, risk, compliance, and workforce development matters.
Consumer Services
Hiring Manager
Aweis Daud
Responsibilities
Provide high-level administrative support to the General Counsel, including calendar management, meeting coordination, travel arrangements, expense reporting, and prioritization of legal workflows
Prepare, review, and manage executive correspondence, presentations, reports, agendas, and meeting minutes with precision and professionalism
Serve as a trusted gatekeeper for the General Counsel, managing sensitive communications, deadlines, and competing priorities
Maintain organized, audit-ready legal files, including contracts, agreements, litigation materials, regulatory correspondence, and privileged communications
Support Legal leadership in the administration and tracking of legal matters, claims, and compliance-related activities
Coordinate with external legal counsel, insurance partners, and internal stakeholders to support investigations, claims administration, and regulatory obligations
Assist with document preparation, execution, version control, and routing for signatures
Maintain strict confidentiality and uphold attorney–client privilege across all legal and employee-related matters
Provide administrative and coordination support for accident, property damage, and injury reporting across all Company locations
Assist in documenting determinations regarding whether incidents are reported to insurance carriers or handled in-house, ensuring that all incidents are reported, filed, and documented regardless of handling method
Maintain accurate and organized tracking of accident, injury, and property damage claims, including documentation, timelines, and claim status
Support claim filing, reporting, and follow-up activities in coordination with HR, Safety, Legal, and insurance partners
Partner with the Vice President of Human Resources on administrative support related to employee relations, investigations, compliance documentation, audits, and policy administration
Assist with the preparation of HR-related reports, presentations, and executive summaries
Maintain the secure handling of sensitive HR records in compliance with federal, state, and Company requirements
Provide centralized administrative support for the Company’s apprenticeship and workforce development programs, in partnership with Legal, Human Resources, and operational leadership
Manage and maintain all apprenticeship-related administrative paperwork, including enrollment forms, participation agreements, acknowledgments, and compliance documentation
Support compliance with applicable federal, state, and program-specific apprenticeship requirements by organizing documentation, tracking deadlines, and maintaining audit-ready records
Assist with the preparation, distribution, and tracking of apprenticeship communications, forms, and updates to internal stakeholders
Support Legal and HR leadership in driving consistent processes, documentation standards, and communication practices across all Company locations
Assist with standardization of forms, templates, tracking tools, and reporting workflows
Serve as a centralized administrative resource to promote alignment, accountability, and compliance across sites
Qualification
Required
Bachelor's degree preferred; equivalent combination of education and executive-level administrative experience will be considered
Minimum of 5+ years of experience supporting senior executives, preferably within Legal, Human Resources, Risk Management, or a highly regulated environment
Proven ability to manage confidential and privileged information with discretion and professionalism
Strong proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint); experience with document management, HRIS, claims, or apprenticeship systems preferred
Exceptional organizational, prioritization, and follow-through skills
Excellent written and verbal communication skills with executive-level presence
Ability to operate independently, exercise sound judgment, and manage multiple priorities in a dynamic environment
Preferred
Experience with document management, HRIS, claims, or apprenticeship systems preferred
Company
Watermark Home Services
Watermark Home Services, LLC is a Columbus, Ohio-based Home, and Commercial Services company focused exclusively on the Plumbing, Drain Cleaning, HVAC and Construction industries.
Columbus, Ohio
201-500 employeesFunding
Current Stage
Growth StageCompany data provided by crunchbase