City of Anaheim · 2 weeks ago
Administrative Services Manager - Police Department
Anaheim, CA
Full-time
Onsite
Senior Level
5+ years expThe City of Anaheim is seeking an Administrative Services Manager for its Police Department. The successful candidate will oversee administrative service program activities including budget development, financial analysis, and grant administration, while providing complex staff assistance to the Chief's Executive Committee.
FinanceGovernmentNon Profit
No H1B
Security Clearance RequiredU.S. Citizen Only
Responsibilities
Assume management responsibility for assigned administrative service program including budget development, administration and analysis, financial analysis, grant administration, payroll, purchasing, and/or special staff projects
Manage and participate in the development and implementation of goals, objectives, policies, and priorities for assigned programs; recommend and administer policies and procedures
Monitor and evaluate the efficiency and effectiveness of service delivery methods and procedures; recommend, within departmental policy, appropriate service and staffing levels
Plan, direct, coordinate, and review the work plan for assigned administrative services staff; assign work activities, projects, and programs; review and evaluate work products, methods, and procedures; meet with staff to identify and resolve problems
Select, train, motivate, and evaluate assigned personnel; provide or coordinate staff training; work with employees to correct deficiencies; implement discipline and termination procedures
Oversee and participate in the development and administration of the division’s annual budget; participate in the forecast of funds needed for staffing, equipment, materials, and supplies; monitor and approve expenditures; implement adjustments
Manage and participate in the development and administration of the department’s annual budget; work closely with department management and management of the Budget Division of the Finance Department to ensure an accurate and complete department budget
Provide management with accurate and complete financial information, including financial statements, variance reports, cash flows, financial projections and statistical reports; supervise compliance with all accounting and financial requirements in accordance with generally accepted accounting principles; monitor capital and operating expenditures and revenues and make timely recommendations for corrective actions
Work closely with department management, including senior management, in the development, implementation and on-going evaluation of management processes related to budgetary and financial issues of the department; continuously evaluate processes currently in use to determine redundancy, effectiveness and necessity; create ideas to enhance productivity; develop systems to enhance workflow and communications throughout the department
Manage, direct, and supervise the department’s payroll processes and procedures; ensure biweekly payroll activities are accurate and within the scope of all city policies, procedures, rules, and Memorandums of Understanding and all external legal requirements
Manage, direct, and supervise all department purchasing activities to ensure adequate funds are available and processes meet City policies, procedures, and rules; facilitate long term planning processes to ensure funding for large and critical operating, staffing, and equipment expenses
Manage, direct, and supervise federal and state grant administration activities; ensure department staff remains active and diligent in the pursuit of alternative funding sources for programs, staffing, and equipment; ensure existing grants are administered in accordance with federal, state, and local regulations; ensure all fiscal reporting is completed as required
Initiate and prioritize personnel activities with the Human Resources Department; ensure department-wide consistency; interpret policies, procedures, bargaining unit Memoranda of Understanding and the City’s Personnel Rules, for department staff; participate in and review all actions related to personnel services activities within the department; review and participate in labor relations activities; respond to and take action on alleged discrimination, inappropriate conduct, and/or Americans with Disabilities Act (ADA) concerns or issues; develop and monitor department action plans and staff training
Monitor and manage department records work activities and records retrieval for the department; coordinate with staff to ensure records are adequately stored, confidentially maintained, securely maintained and destruction of records is timely and accurate
Manage and provide administrative analysis for special projects; supervise and/or conduct research and the preparation of detailed reports including recommendations and implementation strategies; act as liaison between department staff and other City departments, divisions, and outside agencies; prioritize and coordinate activities that cross departmental and divisional lines; interact with all management and staff levels throughout the organization
Participate in the development, implementation and on-going administration of new automated systems affecting budget, financial, payroll, and purchasing activities
Serve as the liaison for assigned section with other divisions, departments, and outside agencies; negotiate and resolve sensitive and controversial issues
Serve as staff on a variety of boards, commissions, and committees; prepare and present staff reports and other necessary correspondence
Provide responsible staff assistance to assigned management staff; conduct a variety of organizational studies, investigations, and operational studies; recommend modifications to assigned administrative programs, policies, and procedures as appropriate
Attend and participate in professional group meetings; maintain awareness of new trends and developments in the field of administrative services; incorporate new developments as appropriate into programs
Respond to and resolve difficult and sensitive citizen inquiries and complaints
Qualification
Required
Five years of increasingly responsible professional administrative and management analysis experience preferably within a local government environment including two years of administrative and supervisory experience supplemented by a Bachelor's degree from an accredited college or university with major course work in public administration, business administration, or a field related to area of assignment
Possession of an appropriate, valid driver's license
Preferred
A bachelor's degree in public administration, criminal justice, or finance is highly desirable
Professional experience working in a police department is highly desirable
Benefits
Health, dental, vision, and life insurance
Variety of voluntary benefits
RETIREMENT BENEFITS
California Public Employees Retirement System (CalPERS)
Company
City of Anaheim
Research and Development in the Social Sciences and Humanities
1001-5000 employees
Funding
Current Stage
Late StageTotal Funding
$1.5MKey Investors
CalOptima
2023-10-11Grant· $1.5M
Leadership Team
Michael Lyster
Chief Communications Officer
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