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Tellus Solutions, Inc · 1 month ago

Payroll Assistant

San Carlos, CA

Full-time

Onsite

New Grad, Entry Level

Tellus Solutions, Inc is seeking a Payroll Assistant to join their team. The ideal candidate will be responsible for supporting payroll processing, maintaining employee data, and ensuring compliance with labor laws while providing excellent service to employees.

Information ServicesInformation TechnologyProfessional ServicesSoftware

Responsibilities

Assist in the preparation and processing of bi-weekly payroll for all employees within the PeopleSoft system, including data entry, calculation of wages, overtime, and bonuses

Accurately enter and maintain employee data in the PeopleSoft HCM system, including new hires, terminations, salary changes, deductions, and tax withholdings (W-4s)

Verify, audit, and process employee timecards and reported hours using the PeopleSoft Time & Labor module, ensuring all entries are accurate, approved, and comply with company policy and federal/state labor laws (e.g., FLSA rules for overtime calculation)

Track and manage employee leave information (e.g., PTO, sick leave, FMLA) within the PeopleSoft system, collaborating with managers to resolve discrepancies promptly

Ensure the correct setup and processing of various deductions, and wage garnishments or child support orders, adhering to all legal requirements

Serve as a point of contact for employee payroll questions via phone or email, providing timely and professional assistance regarding paychecks, deductions, and tax inquiries

Perform general administrative tasks, including filing and maintaining organized physical and digital payroll records

Operate standard office equipment, including copiers, scanners, and check folding/inserting machines for physical check distribution and mailings

Generate standard and ad-hoc payroll reports for internal review and audit purposes. Maintain organized and secure payroll records in compliance with federal, state, and local wage laws

Collaborate with HR, Finance, and the IT PeopleSoft functional team on system updates, testing, and troubleshooting to ensure seamless payroll operations

Perform all job duties and responsibilities in a safe manner to protect oneself, fellow employees and the public from injury or harm. Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents

Perform other duties as assigned

Qualification

PeopleSoft HCMPayroll processingData managementFederal/state wage lawsMicrosoft ExcelAnalytical skillsAttention to detailOrganizational skillsTime managementConfidentiality

Required

Sufficient education, training and experience to demonstrate the knowledge and ability to successfully perform the essential functions of the position

Development of the required knowledge and abilities is typically obtained through but not limited to: High School Diploma or GED equivalency

Preferred

Proven experience in a payroll processing or administrative role is preferred

Direct experience using PeopleSoft HCM and specifically the Time & Labor module is highly advantageous

Strong knowledge of payroll processes, basic accounting principles, and relevant federal/state wage and tax laws (e.g., FLSA)

Exceptional attention to detail and a high level of accuracy in data management

Strong mathematical and analytical problem-solving abilities

Excellent organizational and time management skills, with the ability to meet tight, recurring deadlines

Ability to maintain strict confidentiality of sensitive employee information

Proficiency in Microsoft Office Suite, particularly intermediate to advanced Excel skills (VLOOKUP/XLOOKUP functions, Pivot Tables, and data manipulation formulas) for auditing and reconciling large datasets exported from PeopleSoft