Caltrans District 3 · 1 week ago
FISCAL SUPERVISOR
Sacramento, CA
Full-time
Hybrid
Senior Level
$8,512/mo - $12,766/mo
5+ years expThe Judicial Council of California is accepting applications for the position of Fiscal Supervisor for the Facilities Services office. The Fiscal Supervisor leads the fiscal and budget monitoring functions for the Program Accountability unit in Facilities Services, overseeing budget preparation, fiscal compliance, and contract administration.
Government Administration
Responsibilities
Lead Budget Development and Management:
Oversee and coordinate annual budget preparation with Senior Analyst; review financial impacts of proposed legislation and collaborate with department heads to collect relevant data
Review legislative proposals affecting Facilities funding; ensure budget allocations are verified and reconciled with state budget adjustments
Supervise the BCC and BCP processes, ensuring deadlines and milestones are met; maintain compliance with DOF Budget Letters and regulations
Approve monthly budget reports prepared by Analysts; guide updates to forecasts based on performance and changing conditions
Supervise Fiscal Compliance and Contract Oversight: o Facilitate ongoing meetings with Contracts and Procurement leadership to actively manage the high volume of contract requests from Facilities Services. Communicates workload, addresses areas of concern, identifies efficiencies, and suggests adjustments to internal processes to establish best practices
Act as a representative for the office in responding to contracting, budgetary and fiscal concerns and issues. Provides guidance to staff in resolving encumbrance delays impacting the ability of Facilities Services to meet contractual financial obligations
Oversees development and implementation of standardized vendor cost auditing and contract compliance tools
Guides analyst in reviewing monthly contract expenditures, encumbrances, forecasts and analysis; advise management on open liability of agreements
Ensure invoice processing and payment compliance: o Oversee timely and accurate processing, funding and payment of invoices, including capital outlay, facility modifications, operations, leases, utilities, and all program expenditures
Manage invoice aging and resolution of payment issues, negotiating with vendors and coordinating with project stakeholders to ensure compliance with Prompt Payment Act
Ensure payments align with contract terms, approved budget and shared cost agreements such as Joint Occupancy Agreement (JOA) and Memorandum of Understanding (MOU)
Develops and maintain dashboard tools for tracking invoice processing timelines, payment metrics and outstanding obligations
Manages County Payments and Reimbursements:
Oversees invoicing of counties shared space cost in accordance with Joint Occupancy Agreement (JOA) terms and conditions
Manage accounts receivable and reimbursement analysis, standardizing reporting processes with accounting
Develop reporting tools to track collections, aging balances, and variances from forecasted county reimbursements
Qualification
Required
Bachelor's degree, preferably in business, finance, accounting, or directly related field, and five (5) years of professional experience in accounting, finance, budgetary analysis, or contract administration, which includes at least one (1) year of supervisory experience
An additional four (4) years of professional experience in the assigned function as noted above may substitute for the bachelor's degree
Or, additional directly related experience and/or education may be substituted on a year-for-year basis
Juris doctor, Master of Business Administration, or a master's degree in a directly related field for the assigned discipline such as finance, contract administration, or accountancy, and two (2) years of experience as identified above, including one (1) year of previous supervisory experience
Or, one (1) year as a Senior Fiscal Analyst or other level (C43) class or three (3) years as a Fiscal Analyst or other level (C42) class with the Judicial Council of California or one (1) year of experience performing the duties of a class comparable in the level of responsibility to that of an exempt-level Senior Fiscal Analyst, or three (3) years as an exempt-level Fiscal Analyst, in a California superior court or California state-level government entity
Completion of training courses on topics related to effective supervision within six (6) months of promotion; or one (1) year of previous supervisory experience
Benefits
Health/Dental/Vision benefits program
14 paid holidays per calendar year
Choice of Annual Leave or Sick/Vacation Leave
1 personal holiday per year
Up to $130 per month reimbursement for qualifying commuting costs
CalPERS Retirement Plan
401(k) and 457 deferred compensation plans
Employee Assistance Program
Basic Life and AD&D Insurance
FlexElect Program
Pretax Parking
Long Term Disability Program (employee paid/optional)
Group Legal Plan (employee paid/optional)
Company
Caltrans District 3
Caltrans District 3 is a government administration company based out of 703 B ST, Marysville, California, United States.
Founded in 1895Marysville, California, US
1001-5000 employees
Funding
Current Stage
Late StageCompany data provided by crunchbase