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Sevita · 1 month ago

Day Program Manager

Lompoc, CA, USA

Full-time

Onsite

Entry, Mid Level

$61K/yr - $61K/yr

2+ years exp

Sevita is a leading provider of home and community-based specialized health care. The Day Program Manager is responsible for managing services delivered to designated programs, overseeing staff management, program planning, compliance, and financial performance.

AssociationChildrenHealth CareHospitalInternetWellness

Responsibilities

Staff Management: Oversees implementation of human resource practices including recruitment, retention, training, scheduling, processing, record keeping, and management of program employees

Recruitment & Hiring: Participates in the recruitment and interviewing of all staff; Hires direct staff members in consultation with the PM’s manager; and approves the hiring of direct support professionals and other indirect staff members

Meetings & Training: Organizes and implements on-site orientation and training for assigned programs; and monitors training compliance and documentation. Conducts monthly staff meetings; attends monthly regional meetings

Employee Scheduling: Designs and monitors schedules to assure that all shifts are covered; Monitors and minimizes overtime

Performance Evaluation: Conducts annual performance evaluations for direct reports in consultation with the PM’s manager; Reviews and approves annual Direct Support Professional and other staff member’s performance evaluations

Coaching, Discipline and Termination: Coaches employees, correcting or directing employee behavior where required; May remove employees in the event of emergency; May recommend and participate in decisions regarding discipline and termination in consultation with the PM’s manager and Human Resources; Manages the termination of Direct Support Professionals or other staff members as necessary

Employee Safety: Responsible for employee safety and workers’ compensation programs; Monitors compliance; and assists in returning employees to work; Implements, oversees, and trains employees about safety

Program Management: Manages the implementation of program planning; monitors delivery of services and supports; ensures services are consistent, engaging and relevant to the individuals served

Program Planning: Writes and approves individual program plans (as appropriate); Trains and assists appropriate staff members with implementation of plans across all shifts

Records: Periodically audits individual records and other program documentation for accuracy and completion

Program Team Meetings: Conducts progress meetings and (quarterly, annual and/or other) reviews as appropriate or determined by the interdisciplinary team; Provides and approves written and progress reviews

Compliance: Oversees licensing compliance for program services and supports; Ensures timely and accurate program documentation; Implements the Network compliance plan; and manages individual rights implementation

Management of Individuals’ Assets: Implements system and oversees management of individual’s funds and property, assuring safety and accuracy; audits, monitors and reviews individual’s financial accounts (as applicable)

Stakeholder Relations: Maintains productive and professional relations with individuals, families, case managers and other stakeholders; Provides regular communication to stakeholders; and acts as point of contact for all stakeholders; Implements satisfaction improvement plans

Incidents: Implements proactive strategies to reduce or eliminate serious incidents; Takes immediate steps to correct potential safety concerns and limit the potential for continued concern or incident; Reviews all incidents and directs appropriate response; ensures timely incident reporting; and signs and submits all incident reports as required

Health Care: Oversees implementation of individual health care while in Day Program’s care; implements strategies to limit illness or serious incident; oversees and reviews health care documentation

Medications: Oversees system for medication administration, documentation and security; Reviews documentation for accuracy and completeness; Assures all applicable employees are certified or trained in medication administration

Medical Supplies and Equipment: Approves purchases of medical supplies and equipment; and ensures training on proper use to all employees

Dietary planning: Monitors food service in accordance with dietary plans and to meet regulatory compliance; Ensures consideration for special needs, occasions and individual choice

Finance: Responsible for the financial performance of the program, from billing to staff budgets, as well as reviewing and approving purchases

Purchasing: Approves purchase of food, supplies and equipment; and reviews and monitors monthly invoices for accuracy and budgetary compliance. Attests to company credit card statements and monthly invoices in accordance with company policy

Billing and utilization: Oversees census, attendance information or other required documentation to assure accurate billing; Monitors utilization between authorization and provision of services and supports

Staffing: Monitors staffing hours for budgetary compliance

Growth: Maximizes census, average daily attendance and utilization

Maintenance: Oversees the maintenance and cleanliness of the program’s facilities and vehicles

Vehicles: Ensures vehicles are properly maintained, clean, and safe by consulting with maintenance personnel; Implements training procedures for maintenance and safe operation of company-owned vehicles; Addresses known safety concerns with employee vehicles or other means of transportation, for the safe transport of individuals

Housekeeping: Monitors and implements strategies to assure neat, clean, and safe program environments (internal and external); Ensures age appropriate and esthetic decoration

Maintenance and Repair: Oversees environmental safety program; establishes preventive maintenance schedule; maintains furnishings, equipment and facilities in good repair and compliant with regulatory standards

Other: Attends monthly regional meetings and additional meetings as needed; Performs other related duties and activities as required

Qualification

Program ManagementStaff ManagementFinancial ManagementMedication Management CertificateMandatory Reporter CertificateCoaching SkillsCommunication SkillsProblem-Solving Skills

Required

Bachelor's degree and two to three years of related experience in the Human Services Industry preferred

An equivalent combination of education and experience which provides proficiency in the areas of responsibility listed above may be substituted for the above education and experience requirements

Current driver's license, car registration and auto insurance if driving on the behalf of the Company or providing transportation to individuals receiving services

Licensure as required by state

Medication Management Certificate issued with the completion of Company provided training

Mandatory Reporter Certificate issued with the completion of Company provided training

Other training and/or certification per state requirements and/or service line

Travel as needed

Medium Work. Exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects